Administrative Support Associate I at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Administrative Support Associate I
Requisition Number	RE45241
Working Title	Department Success Specialist
Department Name	8G030:Educational, School and Counseling Psych
Work Location	Lexington, KY
Grade Level	41
Salary Range	$15.67-25.05/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	3 yrs
Required License/Registration/Certification	None.
Physical Requirements	Requires handling of light-weight objects up to 10 pounds, or some standing or walking.
Shift	Monday-Friday; 8:00am – 4:30 pm
Job Summary	The Department Success Specialist (DSS) position encompasses a multifaceted role involving the daily operation of the departmental office. From managing the front desk and greeting visitors to maintaining calendars and assisting with course schedules, this role demands meticulous attention to detail and exceptional organizational skills. Additionally, the role involves student support activities such as answering inquiries, scheduling interviews, and facilitating student meetings, requiring a thorough understanding of departmental programs and strong interpersonal communication abilities. Furthermore, the position entails comprehensive departmental support, including mail handling, inventory management, and overseeing office supplies. Responsibilities extend to financial and business operations, involving record-keeping, procurement, and adherence to university accounting regulations. Finally, procurement and travel management tasks require precision and efficiency in handling departmental expenditures, travel arrangements, and compliance with policy and procedures.
Skills / Knowledge / Abilities	Advanced word processing and spreadsheets, office procedures, administrative abilities, database management, University Systems, SAP training, and good people skills.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience
Deadline to Apply	05/20/2024
University Community of Inclusion	The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all - identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Describe a time when you effectively resolved a complex student inquiry or issue in a previous administrative role.

   (Open Ended Question)

2. * How many years experience do you have managing front desk operations and greeting visitors in a professional environment?
   • None
   • More than 0, up to 1 year
   • More than 1 year, up to 2 years
   • More than 2 years, up to 3 years
   • More than 3 years, up to 4 years
   • More than 4 years, up to 5 years
   • Beyond 5 years
3. * What is your proficiency level in using ZevPlan or a similar system for inputting and auditing course schedules?
   • None
   • Very limited
   • Moderate
   • Extensive
4. * How do you ensure accuracy and compliance when handling financial transactions and record-keeping?

   (Open Ended Question)

5. * Where did you first see this position advertised other than on UK's online employment system?
   • HigherEdJobs.com
   • Diverseeducation.com (Diverse Issues in Higher Education)
   • HERCjobs.org (Higher Education Recruitment Consortium)
   • InsightIntoDiversity.com
   • Latinosinhighered.com
   • Indeed.com
   • A Colleague, Friend and/or Family Member
   • UK Job Fair
   • None of the Above

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI240569864

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