Looking to work in a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success? A prominent D.C. Law Firm is seeking a Practice Assistant (Intellectual Property) to join their team. The Practice Assistant provides high quality administrative support to a group of lawyers and professionals in a team environment to effectively and efficiently meet Firm/client needs. The hours are from 9am-5:30pm and the Firm offers a hybrid work schedule with 3 days in office and 2 remote days. With a goal to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, including resources that encourage individuals to focus on their health and well-being, they have highly competitive benefits!
Status: Direct Hire
Salary: $80-115K DOE
What You'll Do:
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
Assist with managing lawyer's calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
Track, organize, and process reimbursements, invoices, and check requests.
Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
Perform clerical duties for non-legal departments, as needed.
Job Requirements:
4-5 years supporting lawyers and paralegals with administrative or client-related tasks.
Advanced knowledge of Microsoft Office Suite.
Experience with Worksite/Filesite document management system.
Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.
Ability to work in a fast paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
Bachelor's Degree
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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