Our client, the media and marketing industry's most trusted and connected advisory group that specializes in identifying areas of opportunity, optimization and ultimately growth for our clients, is seeking a temporary Executive Assistant to join their team in New York City! Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars with high volume meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. This position is temp with the potential to convert to full-time.
Pay rate: $30 - $35 per hour
Responsibilities:
Assist with high volume scheduling, coordinating, and managing of logistics for meetings including determining meeting times based on schedules across multiple attendees and time zones, booking conference rooms, confirming attendees and setting up video conference capabilities
Daily calendar management of in-office, offsite and virtual meetings
Assist with assembling pre-meeting research and materials
Maintain contacts, databases, spreadsheets and drafting correspondences
Coordinate travel including researching options, preparing itineraries and booking
Prepare expense reports for review and submit to accounting for approval
Liaise with internal staff at all levels including external clients and partners
Provide additional team support and assist with special projects as needed
Required Qualifications:
3+ year administrative assistant experience, a plus within the media, marketing or entertainment industry
Bachelor's degree strongly preferred
Highly proficient with Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
Familiarity with other platforms and systems (Zoom, Slack, Box,Salesforce, Concur, and Workday)
Strong ability to liaise with internal staff and external clients at all levels
Demonstrated experience maintaining a high level of discretion and confidentially
Ability to thrive in a fast-paced, highly intense client service work environment
Effective time management skills with ability to meet deadlines and adjust to changing priorities
Capable of managing several projects or tasks simultaneously
Ability to solve problems, take ownership and accountability
Excellent verbal and written communication
Organized with a strong attention to detail
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.