Trade Show & Events Specialist at Zeiss Group in Dublin, California

Job Description:

FUNCTIONS:
• Process paperwork to accept or decline attendance at trade shows and seminars.
• Produce and distribute timely monthly memos and convention calendar updates to field sales and marketing (date/location of trade show, attendance - number of attendees and breakdown of demographics vs. previous year, cost of show & final sales figures from show vs. previous year, deadlines for advertisement and promotional opportunities in conjunction with show).
• Responsible for site selections and planning for special events and sales meetings.
• Coordinate logistics and negotiate rates with selected vendors for hotel rooms, meeting space, booth services and installation and dismantle services for trade show program.
• Approve, coordinate and process all equipment forecasts and orders to support trade show program.
• Travel and provide on-site support.
• Track annual expenses and create proposed budgets. Track expenses by show, producing a monthly accrual report and filing invoices with corresponding show file.
• Track and analyze trade show evaluation forms to measure effectiveness of each meeting.
• Design new booth property and displays, as needed. Manage booth property, the exhibit house and requested services to support the trade show program.
• Assist in developing promotions and graphics for our exhibition and events.
• Assist the marketing group with new product launches.
• Update and maintain the trade show calendar.

• Four-year college degree required

• Minimum of two (2) years experience in complex national trade show and event coordination.• Must have prior experience in marketing, minimum three (3) years.

• Excellent written, verbal and organizational skills.

• Ability to analyze the entire planning process and execute preventative measures to insure requirements are achieved.

• Must be able to travel a minimum of six (6) times a year for a week or more at a time.

• Must be able to prioritize and handle a variety of projects simultaneously.

• Medical trade show experience preferred.• Proficient with MS Office (Excel, Word and PowerPoint)Desktop publishing a plus.

• Must be able to work independently and take initiative in problem solving and decision-making.• Must possess excellent interpersonal skills and must be a team player.

The hourly pay range for this position $34.00 - $42.00- SF Bay Area

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is eligible for a performance bonus or sales commissions.

ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

Your ZEISS Recruiting Team:
Jo Anne Mittelman

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).