Project Coordinator at Aleut Federal, LLC in Fairbanks, Alaska

Job Description:

Aleut Federal, LLC


Job Category: Construction
Requisition Number: PROJE002077

Posted: May 16, 2024
Schedule: Full Time
Location: Fairbanks, AK, USA

Job Details

Description

Position Summary:

The Project Coordinator will support project planning and implementation and coordinate day-to-day tasks. Manage significant project components with limited supervision, including quality control, engineering submittals, and change management. The Program Coordinator must be organized and have a proven ability to track and complete deadline-driven projects. Implementation and management of project-level quality assurance/quality controls (QA/QC) practices will provide coordination to ensure contract compliance. Takes appropriate measures to ensure fulfillment of quality objectives. Will monitor and track project performance, identify deficiencies, and document and quantify results.

MINIMUM QUALIFICATIONS:

EDUCATION/TRAINING:

BA/BS degree in construction and experience with commercial or federal customers.

KNOWLEDGE AND EXPERIENCE:

• Experience with project management applications within the construction industry
• Experience as Project Coordinator, Project Administrator, and Project Specialist
• Proven understanding of QA activities regularly encountered during all phases of construction.
• Experience determining conformance with authorized policies, procedures, and governing regulations; make appropriate recommendations for correction and improvement.
• Draft project and contract deliverables, including Quality Assurance Submittals.
• Monitor performance, negotiate terms and conditions, assist with closeouts, and ensure compliance with contract requirements.
• Support contract change management and contract closeout activities.
• Manage data entry and maintenance of contract information for tracking and reporting purposes.
• Proven understanding of the As-Built process

SKILLS & ABILITIES:

• Must possess excellent math and statistical skills (skilled with data manipulation in MS Excel).
• Understanding of how to read and interpret blueprints.
• Ability to manage submittal register, assemble submittal packages, and complete transmittal process.
• Ability to manage As-Builts and Engineering Submittals.
• Ability to prioritize and re-prioritize tasks; highly organized.
• Exceptional ability to pay attention to details.
• Ability to work in a high-stress environment.
• Ability to work as a team member.
• Ability to perform multiple tasks at one time.
• Ability to work with limited supervision.
• Ability to read and understand federal, state, and local regulations and guidelines as they apply to quality assurance.
• Ability to understand and follow oral and written directions as well as give guidance to others.
• Ability to communicate and effectively interact with co-workers, supervisors, and the general public sufficient to exchange or convey information and to give and receive work direction.
• Ability to assist senior staff with subcontracting agreements.
• Ability to support cost estimates and takeoffs.

SPECIAL REQUIREMENTS:

• Valid state driver’s license.
• Ability to pass a pre-employment background check.
• Ability to pass pre-employment and random drug screens.
• Must occasionally be available for additional work hours outside the regular work schedule, including holidays and weekends.

ESSENTIAL JOB FUNCTIONS:

• Under general supervision, develop submittal packages, registry, and transmittal logs.
• Manage the collection and tracking of all aspects necessary to maintain project quality control functions.
• In support of change management, complete data entry and maintenance of contract deliverable information are required for tracking and reporting purposes.

MENTAL & COGNITIVE DEMANDS:

• Must be able to read, analyze, and interpret technical and analytical data; respond in a timely and professional manner; write procedures and policies; and communicate clearly and succinctly on a technical level.
• Must be able to document issues and resulting resolutions.
• Must be able to solve problems.
• Must possess intermediate to advanced computer skills.
• Ability to solve practical problems; ability to interpret and understand various instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

• Must be able to lift to 30 lbs.
• Ability to verbally communicate with, hear, and understand others.
• Ability to sit and/or stand for extended periods.
• Ability to walk and reach with hands and arms.
• Ability to perform repetitive movements of the fingers, hands, wrists, and arms.

OTHER DUTIES AND RESPONSIBILITIES (include):

Perform other duties as needed to meet contractual requirements.

JOB DIMENSIONS:

SUPERVISION RECEIVED:

• Reports to and receives direct supervision from the Director of Operations, General Managers, Project Manager(s), and/or Program Managers.

SUPERVISION EXERCISED:

• None.

INTERFACE REQUIRED:

• Interfaces with all staff members, project personnel, corporate administrative support staff, customers, and vendors.

WORK ENVIRONMENT:

• When not in the field, the employee is exposed to normal office conditions while performing the duties of this job. The noise level in the work environment is usually moderate. When in the field, the employee may be exposed to environmental hazards, extreme weather conditions, and loud noise.

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