The Executive Assistant provides high level administrative support to the Chief Executive Officer. We are looking for a true "right hand" gatekeeper to handle all things administrative. The ideal candidate has over 10 years of experience supporting a busy executive in the C-Suite, preferably in the finance or technology space. Great organizational skills, great attention to detail and a warm, positive cheerful attitude that is also very calm and reassuring highly desired.
This is an in-person position 5 days in the office. The Executive Assistant's role is crucial in ensuring the smooth functioning of the CEO's office and enabling him to focus on his core responsibilities. The ideal candidate should be detail oriented, extremely professional, and a creative problem solver.
Responsibilities
Support the CEO as a true "right-hand gatekeeper" handling complex calendar management, communicating with clients on the CEO's behalf, and prioritizing meetings/appointments!
Prioritize emails from inbox and craft responses for the CEO; prepare letters and documents that are dictated form the CEO.
Arrange domestic and international travel arrangements and detailed itineraries.
Attend business meetings/Executive Leadership Meetings with the CEO and takes notes, follow-up on action items.
Coordinate with other internal executives and the CEO's direct reports for gathering information for meetings, presentations.
Off hour availability via cell, within reason
Provides high-level administrative support and assistance to the Chief Executive Officer and/or other executives.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, slide decks and other documents for executives.
Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
Receives incoming communication or memos on behalf of executives, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Serve as a liaison between staff, executives, and senior leaders.
Assist with event planning, including catering and scheduling.
Performs additional duties as assigned by executives.
Requirements
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail with the ability to multitask with great follow-up skills.
Excellent time management skills with a proven ability to meet deadlines.
Experience in managing multiple priorities, administrative coordination, and logistics.
Ability to function well in a high-paced and at times stressful environment.
At least 8 years of experience as an Executive Assistant to an executive in the C-Suite. The ideal candidate has worked in the finance or technology space highly desired.
High level of integrity and discretion in handling all confidential information; high emotional and analytical intelligence; a true problem solver that needs very little direction.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Bachelor's degree required.
Minimum of five years as an executive assistant to a CEO, CFO or COO.