Financial Operations Advisor at The Ohio State University in Columbus, Ohio
Posted in Other 11 days ago.
Job Description:
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The Financial Operations Advisor is a key member of the administrative team for the College of Social Work providing high level support for the College through partnership and collaboration with the Chief Administrative Officer. They utilize the full array of university reporting tools and state-of-the-art applications to support and influence the fiscal, operational, and strategic initiatives of the college. The Advisor will lead in the development and implementation of administrative procedures to innovate and improve operational efficiencies and serve as the main point of contact for employee customer service including answering questions regarding fund balances, budget balances, and expense detail. The Financial Operations Advisor engages in problem-solving, interpreting policy, and identifying helpful resources for all employees of the College of Social Work and is the lead partner for the college with the Procurement Share Service Center. The Advisor supports annual budget planning, implementation, and administration for the college, directing department administrators to adjust and correct transactions, as needed. The Financial Operations Advisor conducts in-depth financial analysis of complex fiscal reports and manages multiple sources of funding, which may include non-sponsored research funds, grants, and contracts. The Advisor also leads fiscal projects of large scope which may set precedent for the college with fiscal operations. Projects and work they will lead typically have a long-term impact on the fiscal operations and accounts for the college. Duties include supervision of 1-2 fiscal office staff that includes professional development, training, and mentoring.
BUSINESS PRACTICES & DATA STEWARDSHIP: Serves as the Cost Center Manager for all cost centers in the college, which includes approving journal entries/accounting adjustments for financial and payroll transactions, purchase requisitions (marketplace, internal orders, and special requests), internal order chargebacks or 2-way matched invoices charges over $3000, spend authorizations (pre-travel request), travel expense reports (20% over budget), non-travel expenses, non-PO supplier invoices, payroll costing allocations, and period activity pay (e.g., lecturers, graduate associates, and faculty off duty pay); s; ensures accuracy of salary and benefit costing allocations for the college; requests new FDM values as needed; monitors expenditures, analyzes salary data, and supports other CSW policy initiatives; applies advanced knowledge of financial concepts and financial systems to innovate and develop new business processes and improve operational efficiencies; coordinates the review and correction of transactions in Workday; devises processes for the regular upkeep and maintenance of data to ensure that data are accurate, relevant, and current. Maintains purchasing records; instructs new staff on purchasing procedures; responsible for oversite of approvals for all University travel across the College.
BUDGET & ANALYTICS: In collaboration with the CAO and college leadership, develops and implements unit budgets; prepares budget projections; allocates, monitors, and analyzes unit budgets, including general, gift, earnings, and research funds; enters budget data into Adaptive Planning or other University-approved fiscal planning systems; uses full array of analytical applications to review financial data to lead and participate with college leadership to influence and guide strategic planning; reviews, confirms, and updates college's financial data models; applies advanced knowledge to independently create and review reports for accuracy and distribution and conducting ad hoc analyses in support of proposed operational changes; manages budgets for non-OSP grants and contracts routed through the CSW Business Office.
REPORTING: Independently conducts in-depth financial analysis of complex financial reports, applying advanced knowledge of data systems and reporting tools; evaluates and compiles summary of performance indicators to lead and participate in management decisions and strategic decision-making; provides data and consultation on budgets, expenditures, and cash balances to leaders, administrators, and faculty, including developing and maintaining tools when necessary; develops ad hoc reports customized to individual users and college centers, as needed; suggests financial coding practices to facilitate managerial budgeting and reporting needs.
MANAGEMENT & SUPERVISION: Supervision of 1-2 fiscal office staff that includes professional development, training, and mentoring and oversite of their assigned business processes.
COMMUNICATION/SUPPORT/OTHER: Serves as the college subject matter expert for fiscal processing, compliance, and expenditure questions; assists with policy interpretation and problem solving; tactfully communicates difficult or sensitive financial information to faculty and leadership; directs employees to appropriate resources; leads in partnership with the CAO to design, implement and manage effective internal resources and communication channels; serves as backup managerial liaison for the Dean's Group and other faculty to process compensation changes. Processes deposits for the college. Serves on university committees/initiatives as appropriate. Liaises with the CSW Scholarship Committee and Financial Aid to process approved awards and monitor scholarship funds. Assists CAO with special projects and other duties as assigned.
Required Qualifications
Bachelor's degree or equivalent experience. 6 years of relevant experience required.
Desired Qualifications
Master's Degree in relevant field may be desirable. 8-12 years of relevant experience preferred.
Experience with University systems, processes, and reporting tools; experience using a variety of different applications to analyze data and improve systems and processes.
Knowledge of university policies, rules, and regulations; commitment to superior customer service; strong verbal and written communication skills; demonstrated ability to handle confidential information with complete discretion.
The target hiring range is $
67,700- $ 90,300 annually. The actual salary will fall within this range based on the candidate's qualifications, internal equity, and the unit's available budget.
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
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