Litigation Practice Assistant at Buchanan, Ingersoll & Rooney in Philadelphia, Pennsylvania

Job Description:

Job Category: Legal Support Staff
Risquisition Number: LITIG001077
Posted: May 9, 2024
Full-Time
Philadelphia, PA 19102, USA

Job Details

Description

Litigation Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Practice Assistant for our Philadelphia, PA office to support attorneys in our Litigation, Labor & Employment, and Real Estate sections.

Our Firm is currently operating on a hybrid work schedule. Employees work from the office three days per week and remotely from home for two.

Essential Duties and Responsibilities:

• Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
• Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents.
• Ability to file in federal and state courts and administrative agencies as needed per area of law.
• Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review through 3E.
• Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
• Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
• Other duties as assigned.

Required Education/Experience:

• A minimum of five years of law firm experience in a Litigation group.
• High school diploma required, Bachelor’s degree preferred.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Ability to organize and prioritize workload and to work in a fast-paced environment.
• Proficiency with MS Word, Outlook, Excel, and other computer and word processing systems.
• Must possess knowledge and understanding of litigation.
• Must possess knowledge of or experience with electronic court filing.
• Knowledge of practice-specific rules, laws, court forms and filing procedures, a plus.
• Prior use of a document management system (NetDocs) a plus.
• Ability to professionally interact with clients, staff, and other professionals.
• Proven work ethic.
• Ability to work overtime, as needed.

Buchanan Ingersoll and Rooney offers outstanding benefits that include:

• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program
• Generous Paid Time Off
• Paid Holidays including a floating holiday
• WorkWell wellness program – free use of Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PI240720546

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