AP Purchasing Coordinator at INTERNATIONAL MARINA GROUP LP in West Palm Beach, Florida

Job Description:

The Purchasing Coordinator performs various key duties related to purchasing and receiving against purchase orders (POs), invoice processing and liaison between accounts payable and purchasing managers. Perform various key duties related to the accounting department. This role may be referred to as an Accounting Specialist.

Essential Duties and Responsibilities

Receives incoming goods and services related to open purchase orders or stock orders
Confirms quantity, pricing and accuracy of all orders
Processes returns and credits
Manages workflow approval process thru document imaging and PO Management
Handles invoice problem solution, communication with vendors and statement follow up
Communicates to purchasing any incoming material discrepancy
Maintains self-assessment sales tax logs, general ledgers recon and JE binders.
Assists with month end functions, as needed
Overtime, nights and weekend work may be required as customer service needs fluctuate
Other duties as assigned by manager

Technical Skills:

Reading Comprehension - Requires reading to understand moderately complex material (Instruction manuals, procedural manuals, warning labels, etc.)
Writing Proficiency - Requires writing to provide information where some creativity is needed (form letters, short memorandums, etc.)
Mathematical/Numerical Skills - Basic arithmetic is required (addition, subtraction, multiplication and division of whole numbers)
Planning and Organizing - Plans day-to-day activities of this job only and takes individual initiative in performing daily workflow
Great Plains Experience a plus
Word, Excel, Outlook, and PowerPoint

Minimum Soft Skill Qualifications

Very organized, and attention to detail
Ability to multi-task and rearranging priorities
Ability to work with interruptions and meet deadlines
Has a measure of numeric calculation ability.
Uses words and numbers as a basis in reasoning and problem solving
Has the ability to think clearly and be objective in decision-making
Has a positive attitude regarding people and outcomes
Displays endurance and agility in a fast paced environment while delivering service in a reassuring style

Eagerness to engage in a growing, fast paced, and industry-leading company

Consistently treats others with dignity and respect
Genuinely serves others with humility and a positive attitude
Frequently demonstrates a bias toward action
Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
Follows policies and procedures while seeking out new and better ways of accomplishing duties
Shows resolve and overcomes difficulties in a positive and productive manner
Provides responsive service to our teammates and members
Continuously puts forth the extra effort to accomplish duties
Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
Works to build high performing teams while taking an interest in teammates' professional development
Organize, plan and manage teammates and processes efficiently
Unfailing commitment to continuous learning and growth
Acts with integrity and is open to feedback from all teammates
Willingly coaches teammates through change and leads all situations with positivity

The Company
Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all that we serve. SHM offers professional education and training opportunities and the chance to work with - and learn from - highly experienced professionals in the marine industry. In addition, SHM offers eligible employees healthcare benefits, 401(k) plans, paid time off, and relocation opportunities. #boatingcareers

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Additional disclosures available at https://shmarinas.com/hr-disclosures/.