Executive Assistant at Kforce Inc in St. Louis, Missouri

Job Description:

RESPONSIBILITIES:

Kforce has a client that is seeking an Executive Assistant in Saint Louis, MO.

Summary:
The Executive Assistant will provide a wide range of trusted executive support to the Vice Chancellor. Responsibilities will include organizational and administrative support functions and require a high level of attention to detail, constituent service engagement, and critical thinking. The successful candidate will serve as a trusted assistant to key functions in the office.

Primary Duties and Responsibilities:

• Provide high level executive administrative support to Vice Chancellor; Maintain calendars, schedule and support meetings, lectures, conferences, symposiums and seminars. Coordinate travel arrangements, including but not limited to visas, passports, itineraries, and expense reports; Maintains files and budgets, orders and maintains appropriate office supplies; Answers phone, screens and routes calls providing information about various projects, initiatives, and functions in operations; Attends meetings supporting the vice chancellor and prepares meeting minutes when appropriate; Performs a variety of support tasks necessary to create an effective and efficient, professional office environment


• Interact and engage with senior officers, community members, and other personnel (including respective administrative support professionals) on topics related to the business functions of the Office of the Vice Chancellor


• Manage schedule, prioritize functions and appointments. Provide material and background information to prepare Vice Chancellor for upcoming meetings and ensure meeting deadlines are communicated and attained


• Organize and manage logistics, travel, and reservations for vice chancellor and events/functions (e.g. receptions, dinners, conferences, and seminars) on and off the campuses

REQUIREMENTS:

• High School diploma/GED plus 5 or more years of experience providing support to executive level personnel; College degree preferred


• Accurate typing skills, including statistical typing (60 or more wpm) and PC word processing experience


• Excellent knowledge and skills using Word, Excel, PowerPoint and Outlook or similar system; Workday experience is required

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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