Administrative Assistant to the Dean, School of Business and Economics at Indiana University in Gary, Indiana

Job Description:

Department



SCHOOL OF BUSINESS & ECONOMICS (NW-BUS-IUNWA)



Department Information



The Indiana University Northwest School of Business and Economics provides a premier business education to the citizens of Northwest Indiana through AACSB International accredited undergraduate and graduate programs emphasizing our distinctive competencies in teamwork and leadership. This education enhances the understanding of diversity, global business, and the application of technology. The MBA program focuses on executive leadership development.



Job Summary



Department-Specific Responsibilities

• Provides administrative support for the Dean of the School of Business and Economics.


• Serves as an informational resources to a variety of university stakeholders, including faculty, student and members of the community.


• Maintains personnel files for full-time, part-time faculty and staff; Processes new hire paperwork for part time workers.


• Serves as first contact for individuals interested in meeting with the Dean.


• Books and prepares travel requests for faculty and staff.


• Prepares minutes and materials for School committee chairs and program directors, if needed.


• Develops and maintains a system to track and access internal and external documents.


• Posts expenses and income; pays bills; transfers funds.


• Monitors accounts for accuracy and alignment with budget projections.


• Maintains School we-based accounts across multiple platforms.


• Assists in the distribution of promotional materials to all constituents.


• Assists in coordinating and arranging special events. Available to work before or after normal business hours or on weekends on occasion when needed, including at off-campus functions.

General Responsibilities

• Provides administrative support to executives, exercising confidentiality, tact and diplomacy.


• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.


• Receives, screens, and directs incoming calls, visitors, mail, and e-mail promptly, courteously, and accurately


• Manages executive's calendar, meetings, travel, correspondence, and budget.


• Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries


• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.


• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE



Required

• 4 years of relevant experience

SKILLS



Required

• Excellent organizational skills


• Demonstrates ability to maintain confidential information


• Strong verbal communication and listening skills


• Excellent collaboration and team building skills


• Demonstrates excellent judgment and decision making skills


• Effective conflict management skills

Preferred

• Demonstrates proficiency in working with web-based applications, office productivity software, and experience with financial information systems. Ability and willingness to learn new technology


• Maintains a high degree of professionalism and discretion


• Demonstrates time management and priority setting skills to handle multiple projects simultaneously


• Demonstrates a high commitment to quality and accuracy


• Excellent interpersonal skills with the ability to build strong customer relationships, with both internal and external stakeholders


• Commitment to working with people of diverse and multi-generational backgrounds


• Must be reliable transportation for off-campus events


• Possess a good sense of humor, flexibility and adaptability

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Gary, Indiana



Advertised Salary



Salary Range: $32,531.20 - $37,876.80 annually



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Mastery


FLSA: Nonexempt


Job Function: General Administration


Job Family: Administrative Support


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



Contact Us



Request Support
Telephone: 812-856-1234 Apply Now