Project Manager for Furniture, Fixture, and Equipment (FF&E) and Move at East Boston Neighborhood Health Center Corporation in East Boston, Massachusetts

Job Description:

Thank you for your interest in careers at EBNHC!

Everywhere you turn, you can feel it.  There's an immeasurable level of enthusiasm at East Boston Neighborhood Health Center (EBNHC), one of the largest community health centers in the country.  From the nurses and physicians on the front line of patient care, to the managers who shape our policies, to the customer service representatives who keep our facilities running smoothly - everyone here has a role in making medicine better.

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To learn more about working at EBNHC and our benefits, check out our Careers Page at careers.ebnhc.org.

Time Type:

Full time

Department:

Facilities

All Locations:

East Boston

Description:

SKILLS AND ATTRIBUTES:
•The ideal candidate will be goal oriented and action focused, pragmatic and self-disciplined.
•Must be able to effectively handle multiple and shifting priorities and possess excellent timemanagement skills.
•Must possess strong written and verbal communication skills with excellent attention todetails
•Able to be a strong ambassador for our organization working seamlessly with internal andexternal colleagues.
•Able to complete tasks within required timeframes with little or no supervision.
•Proficient use of computer programs including Microsoft Office suite.

MINIMUMQUALIFICATIONS:
•Minimum 5 years’ experience of related project management experience.
•BA or BS preferred, equivalent combination of education and experience accepted.
•Previous experience working on major construction projectsor in a healthcare Facilitiessettinga plus.

Under the general direction of the Director of Facilities, the FF&E and Move Coordination Project Manager(PM) will oversee all aspects of the FF&E planning and procurement process as well as the direct management of move planning and coordination associated with capital projects and department moves. The PM is responsible for the coordination and completion of the FF&E requirements per project by department and move related activities in conjunction with the Construction Project Manager (CPM).The PM will be responsible for more than one project at a time with approximately 75% focus on a large capital project and approximately 25% of time managing various smaller facilities projects.

PROJECT MANAGEMENT RESPONSIBILITIES
•Act as day-to-day contact for assigned projects andsupport theCPMon other assignmentsas determined.
•Work closely with stakeholders andtheCPM to understand project requirements andobjectivesand implementrequirementswithin the confines of the established projectobjectives.
•Effectively communicate and update leadership on project progress.
•Hold regular status meetings withtheproject team.
•Create and execute project work plans and revise as appropriate.
•Prepare reports with issue identification, suggest alternative solutions and clearly statedrecommendations.
•Resolve or assist in the resolutions of conflicts within and between projects or timelines.
•Develop proposed project budgets and maintain project expenditures within budget.
•Develop and interpret specifications, scopes of work, and contracts where applicable.
•Negotiate contract order changes as needed.
•Ensure completed tasks meet cost, quality, and schedule objectives.
•Maintain quality standards of performance, functionality, and cost by effectively applyingestablished company methodology and enforcing project design standards.
•Ensure the development, maintenance and storage of high-quality project documentationincluding contracts, change orders, specifications, budgets, expenditure records,schedules, correspondence, transmittals, memos, reports, and other project files.

FF&E AND MOVE COORDINATION RESPONSIBILITIES:
•Identify FF&E needs per department; prepare specification sheets andpreliminary costsbased on institutional design standards.
•Develop FF&E project schedules, monitor progress and complete projects on schedule.
•Overall responsibility to ensure that all FF&E; furniture, fixtures (including medical and  non-medical equipment) has been properly planned, coordinated, ordered, tracked and installedwithin the project scope, budget and schedule parameters in conjunction with CPM.

•Work in conjunction with the CPMtooversee and coordinate the work of suppliers,contractors, and consultants working on FF&E project tasks.
•Verify existing FF&E specifications for accuracy with CPM, obtain proposals from vendors topurchase new equipment per equipment list.
•Review and coordination final proposals from vendors for PO processing.
•Manage FF&E deliveries.
•Manage FF&E install onsite with Contractors. CPM to verify infrastructure (power, data,HVAC, plumbing) components are in place prior to installation.
•Manage invoice processing and sign-off for payment.
•Work with Support Services staff forinstallation, testing before move day (ClinicalEngineering, Environmental Services, IT, etc.).
•Prepare punchlist of FF&E once installed.
•Ensure that all medical equipment and FF+E architectural and infrastructure (blocking,power, data,plumbing and mechanical) has been properly coordinated with theconstruction documents and installed in the field per the drawings and specifications.
•LeadDepartmentActivation and Move Coordination meetings as needed.
•EnsureDepartmentActivation Checklists are complete, perform owner acceptancewalkthroughs with staff and contractor prior to authorizing move.
•Attend & coordinationDepartmentactivation and/or move coordination meetings asneeded.
•Oversee and manage FF&E post-move-in stakeholder or user requests.

Salary Range: $90,000 - $100,000

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