Job Description:
This position provides administrative support to the Office of Professional Development.
Daily Operations
- Maintains database of professional development activities for tracking & evaluation- surveys.
- Works closely with the Associate Dean of Professional Development to plan and implement workshops, and other programs (White Coat Ceremony and Graduate Student Appreciation Week) to facilitate student career and professional development.
- Provides assistance with preparing grant proposals to include conducting research, gathering internal and external data and developing templates to be included in student proposals and institutional grants.
- Manages the calendar and communication of professional development activities.
- Handles outside visitor travel: purchases airline tickets, reserves hotels, processes registrations, completes travel authorization/expense forms, and ensures timely reimbursement.
- Identifies and advises students needing additional support and provides sustained, individualized, and developmentally appropriate coaching to assist in their social, leadership, and interpersonal development.
- Develops & maintains an alumni contact list.
- Drafts correspondence to internal and external program stakeholders.
Required Skills
- Self-motivated and proactive problem-solver who can take direction and work both collaboratively and independently
- Responsible and independent nature: able to set goals and achieve them
- Able to handle multiple tasks or projects at one time meeting assigned deadlines
- Must exercise good judgment and flexibility, with a student-wellness mindset. Positive mission-oriented, and forward-thinking attitude
- Able to understand career development principles and trends in the field
- Ability to strategize and goal set with a team
- Prepares statistical reports and develops, completes and analyzes surveys
- Ability to work effectively with diverse groups of students, faculty, and staff.
- Excellent organizational and communication skills (oral and written)
- Strong attention to detail and follow-up skills
- Strong customer service skills with good phone and e-mail etiquette
Required Education and Experience
- Master's degree required. Minimum of 1 year experience administering training and professional development programs.
- Strong computer literacy/proficiency required: an understanding and appreciation of student services database software and online resources, and the willingness to respond to the needs of prospective and current students and faculty in a technologically-oriented society. Proficiency with Google suite of products, MS office, publishing software, etc.
- Demonstrated commitment to student success and retention
- Experience with student information systems and databases
- Evidence of expertise in written, spoken and/or visual communication (writing sample required)
