Job Description:
Project Accounting Specialist
US-TX-Houston
Job ID: 2024-3748
Type: Regular Full-Time
# of Openings: 1
Category: Accounting/Finance
Houston
Overview
Consor is seeking an organized Project Accountant to join our finance team. This person will maintain project management within the finance system and coordinate with Project Managers regarding all financial aspects of assigned projects (setup, budgeting, billing, collections, etc.). You will be the primary support for assigned managers or regions on accounting functions as needed.
Responsibilities
- Provide services to support Project Managers in opening, maintaining and closing projects with the finance system consistent with contract terms
- Perform accuracy checks on fee proposals and compile audit packages for project negotiations
- Input and monitor project budgets and contract specific billing terms
- Enter any budget changes and variance adjustments as needed for additional work orders or funding on contracts
- Provide transaction, ad-hoc support
- Monitor WIP for aging issues
- Process monthly project billing
- Process sub consultant invoices for all projects
- Communicate with Project Managers regarding contracts, change orders, and other contract modifications pertinent to project billing
- Prepare invoice packages with billing support for all projects for approval
- Deliver final invoices to clients via either mail, email, or electronic invoicing systems
- Research and resolve billing issues, including unbilled balances
- Monitor aged AR client balances and pursue collections when needed
- Coordinate with Accounts Payable staff to ensure inclusion of billable AP vouchers/reimbursable expenses in billing periods
- Fulfill compliance obligations with various government agencies by reporting contract commitments and subconsultant payments, etc.
- Resolve any cash receipts application issues related to AR balances and process credit memos, as needed
- Generate and distribute accounts receivable reports
- Recommend and implement agreed upon improvements to the billing process.
- Adhere to standard accounting operating procedures developed by the company
- Track and follow up on all outstanding tasks in relation to assignments
- Other accounting operations duties as needed
Qualifications
- Adapt quickly to a fast paced environment
- Associates or bachelor’s degree preferred; or equivalent experience
- 1-5 years of AR billing experience preferred; project billing experience in engineering industry preferred
- Experience using Deltek Vision is a plus
- Possession of strong organizational skills
- High level of dependability
- Skilled in effective and concise communication, fostering positive connections with others.
- Proficiency in Excel with the ability to create formula driven spreadsheets.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Pass pre-employment substance abuse screening, background screening including previous employment, education, criminal history, and driving record verification
PI240376558
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