The administrative assistant serves as the primary point of contact for Image Engineering, providing essential receptionist duties to ensure efficient office operations. Responsibilities include managing incoming calls, greeting visitors, and maintaining our office as a whole. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment.
Responsibilities
Assist Accounting with bookkeeping functions, such as processing invoices and entering data into Image Engineering's coding system
Assist Accounting with company purchasing and purchase coding
Assist Travel Manager with reserving company travel, as necessary
Assist Human Resources with the upkeep of confidential databases, files, forms, and other Human Resource related information, as necessary
Provide administrative support by answering the main phone line and greeting visitors and vendors entering through the Main Office front door
Maintain inventory of office supplies
Maintain general organization and cleanliness of common spaces in the Main Office
Follow company procedures and directives
Perform other related duties as required and assigned
Qualifications
Detail-minded and highly focused in order to demonstrate accuracy and thoroughness
Demonstrated ability to manage confidential and sensitive information
Flexibility to work in fast-paced environment with challenging and changing demands
Able to actively listen and professionally, effectively communicate with internal team, vendors and visitors
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with office management software
Willing to learn internal project management software for project intakes, travel, and invoice tracking
High School Diploma or equivalent required; additional qualifications in Office Administration are a plus