The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and reporting from their plate where feasible.
Responsibilities
Calendar management primarily for two executives
Manage all travel arrangements in real time - troubleshooting and anticipating back up plans where needed
Respond to emails and document requests on behalf of executives
Support regular standing meetings by compiling reports and anticipating arrangements
Qualifications
Bachelor's degree or equivalent experience
Has effectively managed the schedule of a busy executive across multiple time zones
Is hyper organized planner with right-sized systems
Has a track record of working productively in highly fast paced and shifting environments while anticipating several steps ahead of what's required
Excellent at managing up: proactively gets what is needed from leaders they support
Has effectively managed the travel of a busy executive across multiple time zones
Can effectively manage across multiple workstreams without dropping balls
Is levelheaded and calm when plans change or fall apart
Demonstrates a strong attention to detail
Has a strong command of Office Suite exp Excel and PowerPoint
Good at proof-reading
Is a clear and professional communicator - visually and verbally
Exercises good judgment about what/when to prioritize and flag key issues
Has effectively managed confidential correspondence