Accounting Specialist - Residential Life at University of Illinois in Urbana, Illinois

Job Description:

Accounting Specialist - Residential Life




University Housing - Residential Life




Job Summary

Responsible for providing comprehensive accounting and financial support for the operational and programmatic efforts of Residential Life, a unit within University Housing, that includes several housing affiliated student organizations. Engaged in the preparation, verification, and maintenance of a wide variety of accounting and financial systems, documents, and reports. Employees at this level function with the independence and authority that have a significant impact on the unit. All University Housing staff will engage and contribute to a culture of diversity, equity, and inclusion within University Housing.



Duties & Responsibilities

• Direct the day-to-day operation of Residential Life Accounting.


• Reviews invoices and statements, verifying information, ensuring funds are available, and, if questionable, resolving with submitting unit, determining accounts involved, coding transaction, and processing material for application in the accounting system


• Corrects transaction documents, which require revision of other documents or entries as well as the original; initiates other actions.


• Posts financial information to journals, registers, ledgers, and other related records; makes adjustments, prepares trial balances, and reconciles accounts.


• Answers inquiries and provides information concerning invoices, outstanding balances, and/or payments.


• Develops, recommends, and interprets operating policies and procedures relative to Residential Life Accounting.


• Interprets and/or composes correspondence requiring knowledge of departmental regulations, procedures, practices, and policies.


• Provides guidance and training to employees; serves as a resource of information for other departments, as required.


• Assists in reviewing, auditing and reconciling accounts and statements.


• Plans, organizes, assigns, and reviews the work of a student employee and participates in their selection, training, and evaluation.


• Establishes, modifies, and/or supervises the maintenance of manual(s) and/or automated record storage systems.


• Maintains records of fiscal transactions and works closely with Housing Business Services in understanding financial processes and procedures that includes attending regular meetings with Housing Business Services.


• Assists in the development of budgets and budget projections by assembling and presenting data. Assists in budgetary control by monitoring budgets and originating or verifying adjustments and transfers.


• Reconciles reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree.


• Assists with Conference and Events billing.


• Serve as a backup point of contact for the Residential Life main office by assisting with answering phones, providing customer service, and opening/closing the office.


• Performs other related duties as assigned. This includes, but is not limited to, assisting with other Housing Business Service duties as assigned (e.g., capital projects, journal vouchers, student group coding, etc.).

Additional Physical Demands

The position involves mostly sedentary work; occasional personal contacts in other locations on campus.
The work is mostly performed in an office setting. The workspace is shared with other staff.



Minimum Qualifications

1. High school diploma or equivalent.


2. Any one or combination totaling two (2) years (24 months) from the categories below:
   
   
   1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      
      
      • 9 semester hours equals two (2) years (24 months)
      
      
      
      
   
   
   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      
      
      • 30 semester hours equals one (1) year (12 months)
      
      
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      
      
      • 90 semester hours equals two (2) years (24 months)
      
      
      
      
   
   
   3. Work experience in bookkeeping, office support, or closely related experience.
   
   
   
   


3. Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

• Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
• Knowledge of university and departmental policies, rules, and regulations.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
• Skill in active listening and critical thinking.
• Skill in time management.
• Skill in compilation of complex financial records and the preparation of routine financial reports or statements.
• Ability to communicate effectively as appropriate for the needs of the audience.
• Ability to make computations with speed and accuracy.
• Ability to work independently and exercise judgement.
• Ability to supervise, set priorities, establish management objectives, and schedule work assignments.

Appointment Information


This is a 100% full-time Civil Service 4651 - Accounting Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 6/24/2024. The salary for this position starts at $22.701 per hour/$44,267.08 annually.

For more information on employment at University Housing, please visit our recruitment web site at: Employment with University Housing


The University of Illinois offers a wide variety of benefits https://www.hr.uillinois.edu/benefits , including paid leave https://www.hr.uillinois.edu/leave and holidays https://www.hr.uillinois.edu/leave/holidays "


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on June 3, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. Please submit a cover letter, resume, and the names, phone numbers and email address for three professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact reslifejobs@illinois.edu . Work authorization sponsorship is not available for this position.


For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1024440
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Apply Now