Deputy Public Administrator at County of Riverside in Perris, California

Job Description:

ABOUT THE POSITION

The Riverside County Sheriff's Office is seeking to fill vacancies for the position of Deputy Public Administrator to support the Coroner Public Administrator's office, located in Perris. This position i nvolves a combination of in-office and fieldwork in investigations of, and administer the estates of deceased persons; and perform other related duties as required.

Competitive applicants will possess:
- Knowledge of probate laws and court processes.
- Computer/internet/database/research skills.
- Professional experience as a Public Administrator, Public Guardian, or Public Conservator.

- Professional experience as a Paralegal or Legal Secretary in a law office.

The Deputy Public Administrator is the journey level classification in the Deputy Public Administrator series and reports to the Supervising Deputy Public Administrator in the Public Administrator's office. Incumbents manage estate assets, secure personal property, and handle notes and mortgages of deceased persons' estates. Initial and ongoing training is provided by the Supervising Deputy Public Administrator.

The Deputy Public Administrator is distinguished from the classification of Estate Investigator in that the latter is the entry level classification in the series, which is responsible for reviewing referrals and conducting interviews with members of the public, conservators, and others in the field for the purpose of conducting investigations of property and estates.

Meet the Team!

The law enforcement professionals of the Riverside County Sheriff's Office , with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.

EXAMPLES OF ESSENTIAL DUTIES

• Investigate referrals to the Public Administrator to determine appropriateness for administration of decedents' estates.

• Search for next of kin, wills, trusts, and burial instructions of deceased persons.

• Locate, inventory, and protect all assets of decedents; insure the protection of properties against fire and liability.

• Manage estate assets, secure personal property, handle notes and mortgages, pay insurance premiums, collect receivables, and negotiate leases and rentals of property.

• Supervise the operations of a business or close a business down when it is in the interest of the estate; notify law enforcement agencies to monitor vacant properties.

• Meet and correspond with heirs, relatives, attorneys, other governmental agencies, title companies, banks, etc.; examine creditor's claims for validity and form.

• Supervise the removal and storage of transportable assets.

• Upon appointment by the court as administrator, determine assets to be converted, transfer control of stock and bonds to the Public Administrator, conduct sales of personal and real property, and secure contents of safe deposit boxes.

• Apply for insurance, social security, veterans, and other benefits; arrange for funerals; review, approve, and/or deny County Indigent Cremation and/or Burial applications.

• Prepare detailed reports of transactions affecting each estate as required by law; direct the preparation of decedent's personal and estate tax returns; review inquiries and prepare responses for persons interested in status of estate.

• Represent the Public Administrator in court and act for the Public Administrator as directed.

MINIMUM QUALIFICATIONS

Option I

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test.

Experience:Two years of technical experience with a public or private agency in any combination of estate or trust administration or Conservatorships, paralegal or legal assistant, real property management, real property sales, or property appraisal. (Completion of undergraduate level courses from an accredited college or university in law, real estate, public administration, accounting or a closely related field to the assignment may substitute for the required experience on the basis of 30 semester or 45 quarter units equaling one year of the required experience.)

Option II

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test.

Experience: Two years of sworn or non-sworn experience conducting field investigation of assets in such areas as trusts, probates, insurance, or banking. (Completion of undergraduate level courses from an accredited college or university in law, real estate, public administration, accounting, or a closely related field to the assignment may substitute for the required experience on the basis of 30 semester or 45 quarter units equaling one year of the required experience.)

Other Requirements

License: Possession of a valid California Driver's License.

This position will require the incumbent to work in the field 50% of the time and a County vehicle may be provided.

Environmental Conditions:This position will require the incumbent to work around offensive sights and smells, and to work in an indoor/outdoor environment where they may be exposed to variable weather conditions, insects, and/or rodents.

Knowledge of:The Public Administrator's functions and related laws, regulations and codes; practices and methods used in estate and financial investigations to determine decedents assets including real and personal property; real property management; real estate practices; principles and techniques of accounting, banking and other financial procedures; functions and procedures of Probate as it relates to administering estates; basic word processing techniques and electronic case management systems.

Ability to: Administer the estates of decedents which involves managing and protecting assets, paying of taxes, maintenance of real property, and the safe-keeping of personal effects; interpret and apply laws and regulations related to Public Administrator's work; prepare clear and concise reports; establish and maintain effective working relationships with those contacted in the course of work; establish and maintain accurate financial records; conduct investigations and gather information involving financial resources, real property and other assets of decedents, including locating heirs or other interested parties; recognize and analyze problems, gather relevant information, determine facts, and draw valid conclusions.

SUPPLEMENTAL INFORMATION

Veteran's Preference

The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

What's Next?

This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of the Riverside County Sheriff's Office may be considered before other applicants depending on the volume of applications received.

Applicants must upload a resume as an attachment at the time of application to be considered for this position.

Competitive experience/education must be reflected on your resume and application.

Upload a copy of your degree and/or transcript(s) as an attachment at the time of application.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES )or Association of International Credential Evaluators, Inc. ( AICE ).

Applicants who are invited to interview will participate in in-person interviews.

Qualified applicants may be considered for future vacancies throughout the County. Based on the number of applications received, this posting may close without notice.

For more information regarding the position, please contact the recruiter, Stephanie Rodriguez, at (951) 955-5776 or via email at sterodriguez@rivco.org .

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
  

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

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