Business and Financial Operations Administrative Assistant (Contingent) at Kihomac in Tucson, Arizona

Job Description:

Description



Perform a variety of administrative and clerical tasks, including but not limited to: data collection and management; performance monitoring and measurement; schedule management and planning; updating government systems; reporting program status internally to program management Provide support to branch managers and employees Assist in daily office needs and managing general administrative activities Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses Prepare agendas, schedule meetings, maintain calendars, and conference room schedules Assist with development and implementation of program schedules and project plans Use government travel systems to ensure travel is efficiently scheduled Plan and execute organizational activities for both internal and external agencies Determine customer requirements and translate these requirements into organizational plans Analyze business and technical processes to develop and implement new and modified processes and policies Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities Other duties as assigned This position is contingent upon contract award.



Requirements



Education/Training:

• High School diploma required
• Bachelor's degree in business administration or related field preferred

• 2+ years of experience supporting management personnel
• Experience supporting management personnel within the DoD preferred
• Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
• Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
• Excellent interpersonal, verbal and written communication skills, both oral and written
• Demonstrated ability to quickly adapt to emerging requirements
• Excellent customer service skills (trusted and reliable, prompt and attentive)
• Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
• Able to prioritize workloads effectively

• Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
• Experience with government contract requirements including contract deliverables
• Experience with complex organizations and working with other business teams
• Prior experience with DoD Acquisitions Programs and/or weapons systems

• Must be a US citizen
• Active Secret clearance required

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources