Marathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks.
This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping up with the fast pace of the leader's work week. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of Senior Management Team that report to cross-government stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential and institutional information while exercising professionalism and discretion.
In this role you will be responsible for performing more than administrative tasks; you will be the leader's "right-hand person" helping enable them to advance initiatives and goals. You will be responsible for filtering and attending to the day-to-day functions that are part of the leader's role so that they can focus on the high-level leadership and strategy functions.
This client is a hybrid organization, and this role is expected to be onsite at the Rosslyn, VA when the demands of the job require (e.g. when leaders are onsite, prepping for meetings, etc.).
This role will work closely with stakeholders from the prime contractor, government contractors, and federal employees.
JOB RESPONSIBILITIES:
Proactive thought partner and managing your Executive's time in a fast-paced, high volume, and ever-changing client service environment
Owns and drives calendar/complex meeting scheduling
Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
Processing timesheets and expenses on a timely basis
Supporting administrative aspects of executive internal and external commitments
Building effective working relationships with key stakeholders
Executives - Understands priorities and exercises sound judgment to make appropriate trade-off
Government officials and their Assistants - facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build stakeholder relationships
Proactively leaning in to support high leverage activities
Conducting research and gathering information
Assisting with the creation and preparation of materials - slides, proposals, onboarding decks, including proofreading and copying/binding
Additional items that you feel may be helpful - be creative and think outside the box
Keeping them informed of critical information they may not be aware of
Guiding them toward making right decisions about use of time
Taking initiative to bring things "from the back burner to the front burner"
Performing other duties as assigned or required, including some personal support; responsibilities will vary
BASIC JOB REQUIREMENTS:
U.S. citizenship required
Security clearance level Secret required
Bachelor's degree preferred
Three to five years' prior experience in supporting a senior executive or team in a fast-paced environment (extremely fast paced!)
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and proofreading skills
Demonstrated leadership and/or customer service experience
Excellent organization and time-management skills
Government consulting experience preferred, but not required
KEY COMPETENCIES:
Meticulous attention to detail and follow-through is a must; performs tasks with high degree of accuracy, efficiency, and timeliness
Excellent organization and time management skills; ability to meet deadlines
Ability to handle competing priorities and work effectively in a challenging, fast-paced environment
Ability to work independently, set priorities, plan workflow, and take initiative to overcome obstacles
Able to team with others and to achieve desired outcomes and meet expectations
Recognize and maintain highest levels of confidentiality
Strong interpersonal and communication skills to develop effective working relationships with staff while demonstrating a positive, personal, and professional image; highly responsive
Ability to represent the prime contractor brand well to a variety of external audiences, including search firms and candidates
Ability to handle difficult situations with poise, tact and to maintain confidentiality at all times and exhibit good judgment
Excellent verbal and written communication skills
High customer service orientation - highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service
Organized - excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
Team player - proactively seeks opportunities to help others; will go above and beyond in order to get the job done
Good judgment - highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
Trustworthy - a vault (you will be privy to confidential information)
Flexibility - doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles
Self-motivated - a "can-do" attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities
Passion - hone your "superpower" and bring your true authentic self to work
Someone who exhibits sound judgment with the ability to prioritize and make decisions
Energetic and eager to tackle new projects and ideas
Comfortable interacting with high-level executives
A team player capable of cultivating productive working relationships. Resourceful, can-do attitude