For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can't wait to work with you.
We are Nelson Connects, and our purpose is your success.
You are the Office / Admin. Assistant Hybrid in Foster City. We are seeking a highly organized and self-motivated individual to fill the role of Office Manager/Executive Administrative Assistant. This position combines office management responsibilities with executive-level administrative support, making it crucial for the smooth operation of our organization. The ideal candidate will possess strong organizational skills, exceptional professionalism, and the ability to thrive in a dynamic and fast-paced environment.
Office Management
What Success Will Look Like:
Manage relationships and contracts with vendors, service providers, and building management.
Ensure office financial objectives are met by planning expenditures, analyzing variances, and implementing necessary corrections.
Implement procedural and policy changes to improve operational efficiency.
Maintain the general organization, cleanliness, and aesthetics of all areas of the office facilities.
Manage office-related inventory, ordering supplies, and restocking as needed.
Provide front desk coverage and manage courier services.
Executive Administrative Support
Assist executives with scheduling, calendar management, and making scheduling decisions to ensure efficiency.
Coordinate domestic and international travel arrangements, manage expense reports, and be the primary point of contact for visitors meeting with executives.
Support leaders in being accessible and efficient with their time.
Own and organize work/life logistics, ensuring smooth operations for executives.
Handle highly confidential information with discretion and professionalism.
What you bring:
5+ years of office administration experience, including supporting executive levels.
Experience working in a fast-paced tech company is highly preferred.
Strong organizational, planning, and time management skills with the ability to prioritize effectively.
Experience with planning company events and managing office-related inventory.
Bachelor's degree preferred.
Ability to work in a collaborative environment with global teams and interact professionally with diverse groups.
Proficiency in Microsoft Office Suite and ability to quickly learn new tools.
Must be able to lift 30-75 Lbs and able to work overtime as needed.
To learn more about the workplace culture and the position, please apply!
Employer-provided
Pay range in Foster City, CA
Exact compensation may vary based on skills, experience, and location.