Industry: Manufacturing (provide third-party services to customers)
Overview: We are looking for an Accounting Specialist to cover a 3-4 month maternity leave in Santa Ana, CA. While the role involves sitting at the front desk, there are minimal visitors and calls. This position requires proficiency in generating complex invoices with different billing rates and managing both Accounts Receivable and Accounts Payable processes.
Responsibilities:
-Process Accounts Receivable tasks
Generate complex invoices with different billing rates and send them to customers promptly.
Retrieve payments from customers via credit cards and checks and post to customers accounts
Perform light collections calls/emails
Collaborate with other departments and suppliers - contract terms and ensure quality of goods
-Process Accounts Payable accurately and in a timely manner.
Perform 3 way matching of POs
Monitor credit/debit card spending and maintain required documentation.
Assist with weekly check runs
-Prepare, review, and issue purchase orders as needed.
-Sort, file, and enter purchase orders, sales orders, and invoices into the computer system.
-Office Tasks
Answer incoming telephone calls and transfer them to the appropriate person.
Greet visitors and announce their arrival to the appropriate person.
Purchase office, production, and shipping supplies as required.
-Perform other related duties as assigned.
Qualifications:
5+ years of accounting experience - Accounts Receivable (Billing of invoices at different rates) and Accounts Payable
Experience in the manufacturing industry is preferred, but not required.
Prior experience in QuickBooks Desktop Enterprise is preferred
Strong working knowledge of Excel.
Excellent organizational and multitasking skills.
Strong attention to detail and accuracy.
Effective communication skills, both written and verbal.
Ability to work independently and as part of a team.