Executive Administrative Assistant at PACS in Farmington, Utah

Job Description:

• Screens emails and prioritizes need of Executives. 


• Manages multiple executive calendars and schedules


• Must be able to prioritize job assignments 


• Screens incoming calls and correspondence, takes and relays messages and responds independently when possible 


• Receive, sort, scan, and send to appropriate person all mail and packages, via USPS, FedEx, UPS


• Arranges programs, events, conferences by arranging facilities and caterer, issuing information of invitations, coordinates transportation, hotels, and itineraries Maintains general PACS files, either electronic or physical 


• Maintains confidentiality at all times 


• Assists with expensing administration reconciliation, and approval of reports Creates and Maintains spreadsheets for various projects and assignments Greets visitors, customers and vendors professionally 


• Presents self in a professional manner at all times including dress and appearance Orders office supplies and maintains inventory, approves invoices for payment Prepares memorandums/emails outlining and explaining administrative procedures/updates


• Supports facilities and directs them appropriately 


• Schedules appointments and interviews and creates interview document packets 


• Take, log and forward all employee and resident grievances and other


• Run various errands for Executives including getting lunch for work meetings