Handle and process all aspects of job site payables, including PO verification, ticket scanning, invoice coding, invoice processing, and other administrative duties as needed
Research job site payable issues and communicate with vendors to resolve issues in a timely manner
Record on a daily basis all permanent material received on the project by inputting ticket information (dates, quantities, description of materials, unit price, etc.) into the project tracking logs so that the project team can accurately record cost and quantities throughout the month
Verify subcontractor pay apps for accuracy against contracts, route for proper approvals, and process for payment monthly and within prompt payment terms
Monitor monthly submission of certified payroll by subcontractors
Support project team by gathering documentation to provide with monthly contract billings to client in a timely manner
Work with project engineers to review timecards for accuracy and once confirmed generate an export in our company time keeping system to provide to payroll before weekly deadline
Monthly review of job cost activity ensuring consistent and proper coding
REQUIREMENTS:
Minimum of two years of experience in office administration, construction administration preferred
Team player
Proficiency with MS Office products (Word, Excel, Outlook, etc.)
Excellent interpersonal and communication (verbal and written) skills
High attention to detail and accuracy
Working knowledge of a standard accounts payable system
10 Key by touch
Able to learn new computer systems quickly
Basic understanding of cost tracking and controls principles
Willingness to take on additional tasks
Ability to work independently and prioritize multiple tasks under tight deadlines
Must be comfortable working in a trailer in a construction yard
Must have excellent organizational skills
Pre-employment background check and drug screening required
Pulice Construction, Inc. is an Equal Opportunity Employer Women/Minorities/Veterans/Disabled