The Grants Administrator serves as the Foundation's initial point of contact for the grant-making process. The Foundation is an online applicant/grantee-centered organization that operates as a pathway for nonprofits seeking grants. The Grants Administrator provides initial and on-going communication with applicants/grantees while simultaneously creating and monitoring application processes, grantee reporting, payment schedules, and requirements to ensure consistent grant processing, tracking and compliance. This position will not solicit grants. Responsibilities also include assisting the Design team in maintaining the Foundation's web content and social media channels. Required Knowledge, Skills, and Abilities:
Bachelor's degree in a relevant field
Proven abilities in data management, analysis, and reporting
Excellent organizational, communication, formal letter writing and editing skills
Mathematical literacy and understanding of basic accounting concepts
Customer service mindset and ethic in relation to all inquiries - internal and external
Proven ability to track, manage, and prioritize simultaneous projects and processes
Exceptionally motivated and a team player with a willingness to help where needed
Sharp attention to detail
Professionalism and discretion
Moderate computer and office skills including MS Office Suite
Preferred Experience:
Private foundation or other nonprofit entity experience
Administrative experience
Foundant Experience (DPWF Grant Management software)
Essential Duties and Responsibilities:
Be the primary contact for grantee relations, providing superior customer service
Support grant monitoring strategies directed by the Foundation Executive Director
Review grant applications for completeness, eligibility, and compliance
In coordination with the Foundation accountant, maintain individual grant payment schedules, balances, and payments
Manage work-flow process for Foundation grants, to include recurring, multi-year, and nonrecurring, ensuring timeliness, accuracy, and historical tracking
Maintain electronic grant files that meet legal, auditing and Foundation requirements
Prepare grantee documents such as award letters, denial letters and grant agreements
Maintain grants management software, Foundant
Work with the Executive Director to develop, maintain, and ensure grants administration procedure is consistently followed, including but not limited to approval process, due diligence procedures, grant reporting, award letters, and grant agreements.
Communicate grantee activities and progress in achieving goals through the preparation of written summaries and presentations.
Coordinate and collaborate with other internal teams, including finance/accounting, IT, marketing, and design.
Conduct research
Prepare materials for Board and Committee meetings
Participate in the drafting, review and editing of media packets and press releases
Coordinate employee involvement events and projects
Coordinate marketing for DPWF-sponsored scholarship programs
Undertake special projects or other duties as assigned.
Participate in on-going training and professional development