Accounts Payable Manager at Mac paper LLC in Jacksonville, Florida

Job Description:

The Accounts Payable Manager is responsible for the timely and accurate processing of the company's accounts payable. This role also serves as the focal point for company purchasing efforts including vendor acquisition, contract negotiations, and vendor account management. Additionally, this role hires, trains, and coaches the A/P Team. (This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions:

• Manages the timely and accurate processing of accounts payable across multiple locations (national and regional) ensuring 3-way match process is followed.


• Ensures all A/P documents and payments are processed, scanned, and stored in accordance with company policy.


• Maintain and develop A/P policies, practices, and internal controls to ensure company assets are safeguarded.


• Oversees weekly and ad hoc payment runs using check, ACH, credit card, and wire payment methods.


• Reviews GL distribution of A/P transactions to ensure accounting and reporting accuracy.


• Participates in monthly close activities and performs month end reconciliations of related A/P accounts.


• Maintains the company's vendor database including set-up, maintenance, periodic reviews and purging terminated accounts.


• Vendor management and 1099 reporting


• Assist with quarterly/annual audit requests related to Accounts Payable


• Manage department workflow and internal controls.


• Collaborate with other departments to resolve vendor billing discrepancies and monitoring aging of received not invoiced report.


• Ensure vendor billing discrepancies are resolved timely.


• Other duties as required.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education and/or Experience:

• High school diploma or GED required.


• BS in accounting, finance or related business discipline preferred.


• Knowledge and ability to interpret accounts payable principles, procedures, regulations, and standards.


• Experience managing and processing inventory related vendor invoices including 3-way matching and reconciling received not invoiced discrepancies.


• Minimum of 10 years of directly related accounting experience, preferably in a large, high volume corporate environment.


• Minimum of 10 years of managing a large group of employees


• Ability to train employees to include organizing, prioritizing, and scheduling work assignments.


• Experience using ERP accounting platforms.


• High proficiency with Microsoft Excel


• Must be detail oriented and extremely organized.


• Must have intermediate Microsoft Office (Word, Excel, Outlook) skills.


• Must be able to efficiently use a Windows-based computer.


• Ability to prioritize and complete assignments accurately and in a timely manner.


• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.


• Strong interpersonal, organizational, oral and written communications skills.


• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.


• Must be able to work alone, and with a team.


• Must be able to pass a drug screen and criminal background check.

Work Environment:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to sit, walk and stand continuously for long periods of time.


• Talk or hear, both in person and by telephone.


• Reach with hands and arms.


• Specific vision requirements include close vision, distance vision and the ability to adjust focus.


• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.


• Read and interpret data, information, and documents.


• Analyze and solve non-routine and complex problems.


• Use math and mathematical reasoning.


• Learn and apply new information or skills.


• Perform highly detailed and multiple concurrent tasks.


• Work under intensive deadlines with frequent interruptions.


• Interact with managers, staff and customers.


• Must be able to work independently with little supervision.

Work Environment

• Employee works under typical office conditions, and the noise level is usually quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.

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