Division Administrator at New York County District Attorney's Office in New York, New York

Job Description:

Job Description

Division/Unit: Pathways to Public Safety Division

Civil Service Title: Community Associate

Position Title: Division Administrator

Salary Range: $58,049-$58,049

Job Description:

The New York County District Attorney's Office has an opening for a Division Administrator of the Pathways to Public Safety Division ("Pathways"). The goal of the Division is to ensure that eligible defendants are offered programming and services that meet their needs, with the objective of reducing recidivism and promoting public safety. The Division Administrator will be responsible for providing highly-skilled supervisory, administrative and paralegal support to Pathways.

Responsibilities include but are not limited to:

• Supervising and training Pathways paralegals and seasonal interns.
• Coordinating paralegal and support staff hiring and training, including scheduling and conducting interviews and facilitating onboarding of new hires.
• Maintain bureau case tracking systems and perform statistical analysis as needed.
• Performing Administrative tasks for Division Chief and Deputy Division Chiefs.
• Performing computerized data searches relevant to specific cases assigned within the Pathways Division and the Trial Bureaus.
• Assist with developing and drafting internal forms, documents and presentations.
• Acting as primary liaison to Purchasing, Operations, Records, and IT Unit.
• Composing the monthly schedule of institutional assignments for legal and non-legal staff.
• Coordinating both in-person and virtual meetings including reserving conference rooms or setting up Zoom appointments.
• Approving support staff weekly timesheets.
• Performing other administrative and paralegal duties as needed.

• Bachelor's degree from an accredited college required or expected by candidate's start date.

• One (1) year of criminal justice experience.
• Ability to supervise various levels of staff based on agency initiatives.
• Excellent interpersonal, organizational, and communication skills required.
• Proficient in Microsoft Office products (Word, Excel and PowerPoint).
• Ability to quickly learn in-house proprietary applications.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Ability to work independently and manage multiple short-term projects.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Strong attention to detail and high concern for data accuracy.
• Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
• Resourcefulness, initiative and good judgment essential.
• Ability to interact with all levels of staff, witnesses, defense attorneys and law enforcement personnel.

• Apply with a Cover Letter & Resume.

• Monday - Friday, 9:00 am - 5:00 pm.

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to \"1\" above.

• 
  Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at https://studentaid.gov/pslf/ .

Residency Requirement:

• City Residency is not required for this position.

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of Moving Justice Forward.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.