Administrative Assistant 1 - Dermatology at Augusta University in Augusta, Georgia

Job Description:

Administrative Assistant 1 - Dermatology




Job ID: 269441

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:



*







About Us


Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.


The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Location


Augusta University- Health Sciences Campus: 1120 15th Street, Augusta, GA 30912



College/Department Information


The Medical College of Georgia Department of Dermatology has a 50+ year history of training residents to be among the finest physicians in our state and around the country. We are also committed to providing the highest quality of care for our body's largest organ, the skin. We offer adult and pediatric medical and surgical/laser services as well as Mohs surgery and Dermatopathology. The department strives to cover a broad scope of health care services with unique perspective given to our additional missions of skin biology and disease research and education. Our board-certified dermatologists represent regional, national, and international leaders in dermatology and skin biology research, clinical outcomes research and medical education. Our physicians are faculty members of the Medical College of Georgia and are extensively involved in educating medical students, resident physicians, and our physician colleagues in all aspects of dermatology. Clinical services by our departmental physicians are provided through the Dermatology Clinic at the Augusta University Medical Center.



Job Summary


This position provides academic administrative support to the Chair of the Department of Dermatology and Dermatology Faculty and assistance for the Business Operations Specialist with Financial Management. Serve as the Dermatology Clerkship Coordinator, provides additional support for the Dermatology Residency Training Program and clinical administrative support.



Responsibilities



Responsibilities to include but not limited to:




Responsibilities to include but not limited to:



Administrative Support for Dermatology Chair: Maintains calendar of all administrative, educational, and clinical activities which includes high-level and sensitive meetings, outreach initiatives, and ensuring clinical assignments are reflected accurately on the calendar. Submit monthly MAS. Create PowerPoint slides; maintain CV and PACT, transcribe dictations, process recommendation letters, and other administrative duties. Assist Chair with faculty recruitment, credentialing/re-credentialing, and evaluations. Prepare check requests, IDRs, etc. as needed.


Serve as liaison with Dermatology Alumni including coordination the Annual Alumni Newsletter and facilitate production with the Department Chair.


Administrative Support for the Department: Provide administrative support to other assigned faculty and Business Operations Specialist. Coordinate, prepare and process faculty and resident travel and leave requests; Obtain documents from faculty members and residents, coordinate travel forms and arrangements as needed.


Serve as liaison for visitors over the phone and in-person always providing excellent customer service. Handle all incoming and outgoing mail to the Department.


Inventory: Maintain accurate inventory (computers, telecommunications, space, and supplies) ensuring records are kept up-to-date and organized. Prepare Key Requests.


Dermatology Clerkship Coordinator: Coordinate all aspects of MCG and visiting student rotations to the Department of Dermatology. Handle Add/Drop forms, schedule students through VSAS, prepare student packets, conduct student orientation on the first day, maintain student schedules in conjunction with the Chief Resident; Administer Student Exam, Ensure that One45 evaluations are sent out and completed for each student; Schedule faculty interviews; Enter grades in Banner, organize, plan and execute yearly 'Rotator Dinner' event; Ensure Letters of Recommendation are written and submitted to ERAS, assist declared Dermatology students with interview and Match process. Prepare and enter Curriculum Inventory.


Provide support to the Dermatology Residency Program Coordinator, as needed: Assist with the resident interview process during the months of December ' February. (i.e. lodging arrangements, parking, coordination of caterers); Assist with preparation of itineraries and other required documents. Assist with yearly Resident graduation, including invitation design and distribution.


Clinical Administrative Support: Organize monthly faculty and resident 'On Call' schedule in electronic on-line system; Distribute and post calendars and schedules (including VA); Oversee QA Log by distributing entries to residents each quarter for appropriate follow-up. Prepare OPPE Report Cards for all faculty bi-annually.







Required Qualifications


Associate degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions. OR High School Diploma, GED from a recognized State or Federal accrediting organization and six years of progressively responsible experiences in administrative support positions.



Preferred Qualifications


Three or more years' experience in a medical or academic office; willingness to learn new skills. Experience working with Augusta University student programs is highly desirable. Experience with One45 and Banner systems.



Knowledge, Skills, & Abilities






Proficient in Microsoft Office and other computer software/databases.




SKILLS



Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational, customer service, prioritization, and multi-tasking skills.




ABILITIES



Ability to maintain confidentiality. Must be dependable and demonstrate initiative. Willingness to learn new skills.



Shift/Salary/Benefits



Shift: Days; Monday - Friday (Work outside of normal business hours may be required).



Salary: $15.00-$17.03 hourly.



Pay Grade: 10


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.



Recruitment Period: Until Filled.


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment


All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.



Other Information


This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."


Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity


Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.



How To Apply


Consider applying with us today!



https://www.augusta.edu/hr/jobs/ Search for Job ID: 269441.


Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.


Select University Faculty & Staff > Internal Applicants if you are a current university employee.


If you need further assistance, please contact us at 706-721-9365.




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269441&PostingSeq=1

















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