Executive Assistant at Kforce Inc in Hollywood, California

Job Description:

RESPONSIBILITIES:

Kforce has a client that is seeking an Executive Assistant in Hollywood, CA.

Summary:
This role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands. The successful incumbent provides high-level executive administrative support including but not limited to heavy calendaring across international time zones, coordinating meetings with Studio- and show-based clients and colleagues at creative and production offices, arranging conference calls, and handling a schedule that involves supporting two division presidents, their EVPs, their employees, and the shows they create including producers, cast and crew. The Executive Assistant will be expected to maintain a high degree of discretion and confidentiality given that the role handles HR and employment matters relating to television production including executives and talent.

Duties include but are not limited to:

• Heavy calendaring and meeting coordination, including across international time zones


• Coordinate multiple high-level meetings and conference calls and support for a variety of different types of issues going on simultaneously, and a schedule that changes on the fly


• Work closely and productively with other executive assistants to ensure efficient coordination of meeting times, dates, and technology


• Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties


• Handle heavy telephone contact with all levels of internal and external executive and creative management and employees


• Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization


• Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary

REQUIREMENTS:

• BA/BS from an accredited university or college, or equivalent, preferred


• At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus


• Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required


• Exceptional computer skills with proficiency in MS Office Suite


• Advanced Excel skills required


• Proficient in PowerPoint and other presentation software


• Excellent communication and interpersonal skills with the ability to deal with all levels of management


• Ability to handle confidential and sensitive information with discretion


• Flexible, organized, self-starter, and extremely detail oriented


• Proactive approach with the ability to independently seek out answers and resources


• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment


• Position is based in Los Angeles


• Must be willing to work flexible hours to support an international production HR schedule; Occasional evening and weekend support as needed


• The ability to work overtime, as needed

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless
and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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