Job Description:

JOB SUMMARY

Oversee the day-to-day operations of the Accounting department. Provide guidance and assist with ensuring overall accuracy and integrity of financial data and maintain responsibility for general ledgers and accounting tasks. Manage and support key Accounting systems and serve as knowledge resource accordingly. Assist with external audit and examinations and regulatory filings. Train and mentor support staff to handle incoming emails, calls, and departmental functions.  Provide additional assistance and backup support to support staff when needed.

ESSENTIAL FUNCTIONS - Listed below are some of the essential functions to carry out this job.

• Lead the day-to-day operations of the Accounting department ensuring an efficient and smooth workflow of the regular daily functions including, but not limited to the following: 
  • Reconciliation of the general ledger accounts assigned and monitored by the reconciliation control matrix. Ensure reconcilements are prepared timely.  Perform necessary functions to reconcile correspondent banks and other accounts as necessary.
  
  
  • Collection of data and preparation financial reports for Board of Directors, management, and regulatory agencies. Prepare and transmit asset liability files for outside vendor(s).
  
  
  • Maintenance and support general ledger system including the setup of the GL system and updating and maintenance of the interface file from the outsourced loan and deposits data system host to the GL.
  
  
  • Performing daily cash management function to ensure that correspondent bank account balances are properly maintained.  Monitor incoming emails regarding loan sales and purchases which will affect daily cash position needs.


• Maintain and administer functions and systems including but not limited to the following:
  
  • Fixed asset prepaid and accrual systems. Reconcile subsystems to general ledger.
  
  
  • Investment system, process investment transactions, reconcile investment safekeeping and activity to sub-ledgers.
  
  
  • BankTEL AP administrator duties with responsibilities to include maintaining user access and training of new team members across the organization.


• Oversee team member experience, performance, and development by mentoring, motivating, and leading team members.  Identify performance concerns and execute plans to resolve them immediately. 


• In conjunction with Credit Union leadership, assist in preparation and input of monthly and annual budget reporting. Prepare and distribute monthly reports for end users.


• Collaborate with departmental management to identify opportunities for efficiencies, workflow enhancement, and supporting cross functional development of solutions. 


• Ensure confidentiality within all areas of responsibility.


• Act as an ambassador to the company and promote credit union products; including deposit and loan products, online and business services.


• Adherence with credit union policies that could be amended from time to time.


• Follow all procedures pertaining to the Credit Union’s policies of BSA, USA Patriot Act, and OFAC.  Attend trainings when available and to keep abreast of all information regarding changes and updates.  Report to Management any acts of disregard to these policies. Successfully complete all company required and job specific training.


• Perform additional duties as required.

SUPERVISORY RESPONSIBILITIES - Listed below are some of the supervisory functions to carry out this job.

• Managerial and supervisory skills required to supervise a managerial/professional staff of one or more people.


• Lead assigned team members; make routine employment decisions, review performance, assign work, provide coaching and training, advise team members as necessary; resolve team member issues.


• Maintain department staff attendance records utilizing online timekeeping system.

QUALIFICATIONS, EDUCATION REQUIREMENTS & PREFERRED SKILLS

• High school diploma or equivalent.  Degree in accounting or finance preferred.


• Five plus years of accounting experience.


• Demonstrated capacity to manage many tasks simultaneously, the ability to exercise judgment and make independent decisions.


• Solid technical background with an ability to give instructions to a non-technical audience.


• Strong customer service focus with a keen sense of urgency – must maintain a positive problem-solving attitude regarding all vendor and team interactions.


• Working technical knowledge of current protocols, systems, and standards, including accounting and financial applications. Ability to conduct research into issues and provide recommendations for solutions.


• Ability to use independent judgment, analyze information, formulate recommendations, and execute improvements and issue resolution. 


• Ability to define problems/opportunities, collect data, establish facts and make valid conclusions/recommendations.


• Organized, dependable, self-motivated, and able to work both independently and collaboratively.


• Excellent written and oral communication skills.


• Must be able to multitask and work with minimal supervision.


• Strong math skills and understanding of MS Office, specifically Excel, to understand spreadsheets and financial data.

Working Conditions

The work environment characteristics described here are representative of those the team member encounters while performing the essential functions of this job.

Physical Demands Efforts

This function requires moderate standing, walking and sitting. Will be sitting while performing computer data entry functions.  Position does not involve climbing or crawling but may on occasion kneel/squat. Requires lifting and moderate carrying of items up to 25 pounds such as a banker’s box. Ability to operate normal office equipment such as, telephone, copy machine, fax, scanner, and computer.

Mental & Visual Demands

Specific vision abilities required by this job include: close vision and ability to adjust focus

Work Environment

This position typically works in an office environment.  Noise is moderate and typical of conversations and office equipment.

Americans with Disabilities Act

First Citizens’ Federal Credit Union complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.  The company will provide reasonable accommodations that do not cause an undue hardship.

Additional Notes

· Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;

· This job description is subject to change at any time

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