Posted in Other 30+ days ago.
Job no: 522908
Work type: Staff Full Time
Categories: Administrative & Office Support
POSITION TITLE: Administrative Assistant I
AGENCY: University of Massachusetts Dartmouth
Department: Office of Research & Innovation
SALARY: Grade 15
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
This position will serve as a primary pre & post-award liaison for individual investigators assigned by the Chief Research Officer.
The incumbent will provide direct support and guidance to Principal Investigators applying for research funding through a variety of
federal agencies and non-federal organizations, assisting faculty in all aspects of proposal preparation, including preparing proposal.
subsections, budget development and non-technical components of applications; reviewing and interpreting sponsor solicitations,
obtaining departmental, College and University approvals as required. The incumbent will also assist with all aspects of the post.
award administration including budget monitoring, assistance with purchasing, hiring, travel and facilities requests. The incumbent
will work directly with faculty and administrators to monitor and ensure compliance and efficiency of grant activity, fiscal resources.
and controls.
SUPERVISION RECEIVED: Chief Research Officer
DIRECT REPORTING STAFF: Students as necessary
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
* Support faculty and staff in the preparation & submission of proposals and post-award administration of sponsored research projects.
* Assist with calculations for budget development pertaining to grant activity.
* Interact with a variety of campus and system-wide administrative offices to facilitate the management, administration and
* implementation of sponsored research.
* Interpret a broad range of sponsor & University policies, government regulations and contractual requirements.
* Coordinate and conduct all administrative activities associated with sponsored award management.
* Duties will include assisting with purchasing, travel administration and hiring, perform tasks relating to budgetary compliance, submission of facilities maintenance requests and requisitions, assist with all aspects of research compliance, including submission to IRB, IACUC, etc., prepare and monitor budgets, expense reports & invoices.
* Responsible for issuance of gift cards to research participants, and reconciliation of records, including MTURK.
* Process all Purchase Orders and Direct Pay Invoices for CVIP.
* Participate in the presentation of research administration training sessions.
* Maintain databases of assisted grant activity.
* Act as liaison and first point-of-contact for faculty/staff seeking information and assistance about grant submissions, policies and procedures.
* Assist, supervise, train and assess work-study students on office procedures and duties assigned to them.
* Responsible for maintaining confidential files (hard copy and electronic copies) for assisted grant activity.
* Responsible for keeping up to date on all relevant components of PeopleSoft Financial and Student systems.
* Provide faculty/staff with required information from PeopleSoft and other logistical software.
* Assist with edits to faculty research webpages and/or research departmental web pages
* Provide backup assistance to the Administrative Assistant II.
* Other duties as assigned
QUALIFICATIONS REQUIRED AT HIRE:
QUALIFICATIONS ACQUIRED ON JOB:
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office
administration, business administration or business management, the major duties of which included one or more of the following.
functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management,
contract administration or program management, (B) any equivalent combination of the required experience and the substitutions.
below.
Substitutions:
I. An Associate's or higher degree with a major in business administration, business management or public administration may be.
substituted for the required experience. *
II. An Associate's or higher degree with a major other than in business administration, business management or public administration
may be substituted for a maximum of one year of the required experience. *
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
No. of Positions: 1
Salary: $52,449.02 - $73,712.34
Hours: M-F 9:00am - 5:00pm
Grade: 15
Union: AFSCME
UMass Dartmouth offers exciting benefits such as:
Benefits for AFSCME Union- AFSCME
Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.
To apply please submit a letter of interest, a current resume and the contact information for three professional references.
The deadline for internal applicants is May 7, 2024.
The review of applications will begin May 8, 2024, and will be ongoing.
Advertised: 23 Apr 2024 Eastern Daylight Time
Applications close:
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