Financial Assistant - Innovative Computing Lab at The University of Tennessee, Knoxville in Knoxville, Tennessee

Job Description:

Description

Market Range 04

The Innovative Computing Lab (ICL) in the Tickle College of Engineering located on the University of Tennessee, Knoxville (UTK) campus, is seeking a Financial Assistant interested in working in a team environment supporting the Business Manager. Additional information regarding the department may be viewed on the website, https://icl.utk.edu.

UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed at https://hr.utk.edu/wp-content/uploads/sites/56/2023/02/Summary-of-Benefits-ver-01-2023.pdf.

Reporting to the ICL Business Manager, the Financial Assistant provides support by performing financial, human resources, and administrative functions of the unit. This position will provide purchasing support services, ordering offices supplies, and handles procurement card audit requests. This position will maintain proper files for record retention, answer phones, greet unit/department guests, assist students and faculty, assist with department events, reconcile bi-weekly/monthly payroll reports against time sheets, assist with e-verify as needed for FAR clause project research staff, and reconcile graduate fee waiver positions against ledger postings. This position will also assist with requests for new hire or guest IDs in the system, requisitions, facilitation of new and renewal H1-B and J-1 visas, review of work permission reports, and will proactively work with constituents to keep documents updated.

Qualifications

Required Education and Experience:

• A high school diploma or GED with one year of experience in accounting and/or an HR role.

Knowledge, Skills and Abilities:
• Organizational and time-management skills.

• Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines.

• Ability to work autonomously as well as within a team environment.

• Sound interpersonal and communication skills.

• Proficiency in use of Microsoft Office (adept in Excel, Word, Teams, etc.).
• Ability to learn and utilize new technology.

Preferred Education and Experience:

• Associate’s degree in a field related to business, HR Management, or a degree related to the position’s duties.

• Licenses or certifications related to accounting, business, or HR.

• Experience in an academic environment.

• Experience hiring foreign nationals and communicating with non-native English speakers.

• Experience in procurement/purchasing.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of basic accounting principles.

• Knowledge of financial / personnel management applications such as SAP/IRIS.

• Knowledge of personnel maintenance processes incl. hiring, I-9 e-verification, and USCIS (visa) processes.

Application Process:
For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System.

Job: Other Admin Asst/Secr/Clerical

Primary Location: US-Tennessee-knoxville

Organization: Innovative Computing Lab

Schedule: Full-time

Job Posting: Jun 13, 2024, 12:56:34 PM Apply Now