Associate, Executive Office at Council on Foundations in Washington, Washington DC

Job Description:

Interested candidates apply HERE

Location: Full-time, hybrid with a minimum of 1 day in the Washington, DC office each week. Must be located in the central DC/Maryland/Virginia area.

Compensation: Starting salary range of $34.51 - 38.57 per hour

Benefits: Learn more about the Council's benefits.

The Associate, Executive Office supports the day-to-day operations of the Council on Foundation's Executive Office and serves as a liaison to internal and external stakeholders on behalf of the President & CEO and Chief of Staff. The incumbent anticipates the needs of the President & CEO and proactively addresses issues with an emphasis on sound judgment, discretion, and self-direction.

• Manage the calendar of the President & CEO, including coordinating meeting and event schedules, communicating with external parties, and managing relevant logistical details.
• Manage correspondence with both internal and external contacts on behalf of the President & CEO and the Executive Office, including sending out mail merges and forward emails from the President & CEO's public inbox.
• Work cross functionally to set up team meetings, meetings for the Leadership Team and meetings for the Board of Directors.
• Support contracts management on behalf of President & CEO and/or Chief of Staff.
• Liaise with internal and external stakeholders on behalf of the Executive Office, including coordinating outreach to members, funders, press, and vendors.
• Prepare, produce, and distribute background and briefing materials and itineraries related to meetings, presentations, conferences, and travels for the President & CEO.
• Manage President & CEO's database of contacts and upload relevant notes in Salesforce to support the cultivation of ongoing and prospective relationships.
• Make travel and lodging arrangements for the CEO & President.
• Partner with Senior Manager, Executive Office to manage requests for speaking engagements and other public appearances of the President & CEO, including collaborating with the President & CEO and Chief of Staff to determine engagements to pursue.
• Oversee timely completion of expense and travel reports for President & CEO.
• Develop process improvements that have measurable results.
• Contribute to overarching organization goals by participating in cross-functional working groups.

• High School Diploma or equivalent.
• 3 years or more experience in direct support role for a senior leader in management.

POSITION SPECIFIC COMPETENCIES

• Experience thinking independently and using discretion, initiative, creativity, energy, and discipline to support a senior leader.
• Experience with travel planning and managing expense accounts, preferable Expensify.
• Strong written and verbal communication skills.
• Excellent customer service skills to include active listening, empathy, and problem-solving.
• Experience in philanthropy and/or nonprofit sector preferred.

GENERAL COMPETENCIES (Required of all staff)

• Ability to actively engage in, demonstrate commitment to the Council's Operating Principles and Race, Equity, Diversity and Inclusion values.
• Excellent interpersonal skills, the ability to listen well, and positively represent the organization and its mission.
• Strong attention to detail and accuracy.
• Ability to identify and solve problems efficiently and quickly.
• Ability to manage many and/or differing tasks, maintain productivity, and successfully meet deadlines.
• Ability to work effectively and positively both independently and on a team with a range of individuals and working styles, and with people at all organization levels including staff, board members, foundation officers, donors, and vendors.
• Experience or ability to use CRM database solutions, preferably Salesforce.
• Proficient skills in Microsoft Office 365 applications.