Residential Life Staff Assistant at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Residential Life Staff Assistant

Req ID: 66853BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

Harvard Griffin GSAS is the largest graduate school at Harvard with over 4,800 students. Within Harvard Griffin GSAS, the Office of Residential Life oversees 4 residence halls with 417 beds total. The Office of Residential Life is the primary source of housing support for all Harvard Griffin GSAS students. Eligibility to apply to the residence halls extends beyond Harvard Griffin GSAS students, so the department works closely with administrators at the other Harvard graduate Schools, primarily Harvard Kennedy School, Graduate School of Design, Harvard Divinity School, and Harvard Graduate School of Education, to provide housing to graduate students who would otherwise not have housing.

Position Description

This position performs a variety of administrative duties while coordinating the activities and procedures of the Harvard Griffin GSAS Office of Residential Life. The Staff Assistant is responsible for administrative logistics, including events, meetings, creating Resident Advisor (RA) evaluation forms and program feedback forms (RA training, Thanksgiving, etc.), and reconciling RA expense reports. This role serves as the principal administrative contact for internal and external students, departments, and constituencies.

Duties include, but are not limited to, the following:

• Serves as a main point of contact for the Harvard Griffin GSAS Office of Residential Life.
• Oversees office walk-ins, phone calls, department email account, & social media interactions.
• Delivers quality customer service by providing accurate information and personalized assistance in a high-volume, in-person environment.
• Organizes and implements administrative systems and procedures while performing necessary support duties. Serves as a principal source of information on both University and off-campus housing options and advises students (occasionally staff and faculty) on existing options.
• Gathers and maintains data for and assists in preparing reports such as Weekly Resident Advisor Reports and Weekly Residential Life Newsletter, often using a variety of computer software.
• Prepares and maintains unit's records in department's housing database, StarRez (such as financial, personnel, administrative, student).
• Reviews complex housing reports to assure compliance with University Requirements and/or government regulations and notifies supervisor of unusual situations.
• Utilizes Microsoft Office Suite and MailChimp to provide for smooth day-to-day flow of communications within the unit regarding the residence halls.
• Composes, proofreads, edits, and prepares correspondence, reports, and other materials such as Weekly Deadlines and Reminders Reports using word processing, spreadsheets, and/or databases.
• Oversees bookings of common areas in residence halls and advises on availability of services within and outside the University for residential gatherings.
• Assists with compiling, reviewing, and preparing assessment reports.
• May assist in training, scheduling, and distributing work of students, and temporary workers.
• Assists with the recruitment of RA positions by taking part in the interview process for the student RA staff and helping to facilitate the application and hiring process.
• Other duties as assigned.

Basic Qualifications

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills

Strong communication skills required. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using a variety of computer software and programs such as Microsoft Office Suite, Buy2Pay, StarRez.

Additional Information

We are unable to provide visa sponsorship for this staff position now or in the future.

We encourage a cover letter be submitted at time of application.

All formal offers will be made by FAS Human Resources

About Us

Harvard Griffin GSAS is where scholarship and innovation meet, where ideas are challenged and theories developed, where new knowledge is created, and where scholars emerge. The mission of Harvard Griffin GSAS is to identify and attract the most promising students to form a dynamic and diverse community, and to shape them into visionary scholars, innovative educators, and creative leaders.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

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Department Office Location: USA - MA - Cambridge

Job Code: 403033 Staff Assistant III

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Graduate School of Arts and Sciences

Salary Grade: 053

Department: Harvard Griffin GSAS


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Criminal, Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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