Accounts Payable at Keystone Cooperative in Indianapolis, Indiana

Job Description:

Job Description




Position Overview: The Accounts Payable Specialist will be responsible for aspects of the assigned accounts payable process for a $3 Billion growth-minded Ag Retail & Energy Cooperative with more than 100 locations in Indiana, Ohio and Michigan.



Duties and Responsibilities:


Include but are not limited to:

• Understand and use company accounting software appropriately.
  
  


• Maintain accounting department files and records.
  
  


• Ensure the timely and accurate processing of invoices and credits to maximize available discounts and minimize additional service charges.
  
  


• Verify and correct vendor data, payments, invoices, credits, and discount terms.
  
  


• Prepare, record, and verify all invoices for proper payment, including matching invoices to proper receivers, ensuring proper coding and accurate data entry.
  
  


• Research problem invoices: interface with vendors and other appropriate staff to reconcile and maintain the accuracy of company inventories.
  
  


• Communicate in a professional manner with staff and vendors regarding missing documentation, approvals, pricing, or any other discrepancies.
  
  


• Respond to inquiries and contact other departments or vendors to resolve a variety of problems.
  
  


• Ensure invoices coming due are communicated with the appropriate personnel for approval of product, per company policy.
  
  


• Run monthly reports as required to reconcile accounts and assist in reconciliations of vendor prepayments and statements.
  
  


• Perform various clerical and routine accounting tasks in support of an operating unit.
  
  


• Performs other duties as assigned.
  
  

• Demonstrated ability to calculate figures and amounts accurately.
  
  


• Excellent written and verbal communication skills, and the ability to understand instruction.
  
  


• Versatility, flexibility, and a willingness to work within constantly changing priorities, with enthusiasm.
  
  


• Ability to accurately complete a high volume of work within specified time frames.
  
  


• Must be punctual and have regular attendance.
  
  


• Strong knowledge of accounting principles, standards, and accounts payable process workflow.
  
  


• Strict attention to detail, developed problem solving skills, logical & critical thinking skills, high personal accountability.
  
  


• Self-motivated with great time-management skills.
  
  


• Ability to work collaboratively, when necessary, in a team environment.
  
  


• Demonstrated proficiency in Microsoft office (Word/Excel/PowerPoint/Outlook) and ability to learn company specific software.
  
  


• Ability and willingness to participate in required training that may include education on policies and procedures and additional training as it relates to the requirements of the position.
  
  


• Must be willing to occasionally work extended hours.
  
  

• Associate's degree in accounting, or the equivalent thereof, and/or prior work experience.