Executive Assistant at Behavioral Health Network, Inc. in Springfield, Massachusetts

Job Description:

Description




Executive Assistant

• Schedules meetings for the CEO, the Executive Leadership Team, and the Board of Directors; prepares meeting documents, manages meeting logistics. Maintains records for the organization and Board governance.


• Records and maintains documents for all meetings.


• Oversees day-to-day functions of the corporate office including direct supervision of the Corporate Office Manager.


• Reviews and prepares documentation and contracts for executive approval. Interfaces with legal counsel to have contracts reviewed and tracked.


• Oversees storing, updating, and maintaining of BHN organizational policies and procedures.


• Acts as liaison with all programs and departments ensuring effective communication.


• Coordinates travel for meetings and conferences.


• Prepares essential documents for auditors.


• Maintains confidential and sensitive information.


• Works on special projects as needed.


• Other duties as assigned.

• High School Diploma or GED required.


• Minimum of 3 years office administration experience.


• Prior experience supporting executive leaders.


• Background with contracts and legal preferred.


• Exceptional written and verbal communication skills.


• Well organized, ability to multitask.


• Excellent interpersonal skills.


• Excellent time management skills.


• Working knowledge of Office 365 application.


• Proactive attitude and the ability to work independently.