Executive Director for Graduate Medical Education at Stanford Health Care in Palo Alto, California

Job Description:

Join Stanford Medicine's Legacy of Innovation in Medical Education!

Stanford Medicine, a global leader in advanced healthcare and education, is excited to announce a leadership opportunity to shape the future of medical training. We are seeking an innovative and visionary Executive Director of Graduate Medical Education (GME) to guide the evolution of medical education at Stanford and beyond.

As the Executive Director of GME, you will lead a community of over 1,500 trainees across 128 residency and fellowship programs, fostering a culture of excellence, diversity, and collaboration. This role offers a unique opportunity to drive strategic initiatives that inspire innovation, optimize education and training, and enhance partnerships across Stanford Medicine and its renowned affiliates.

Are you ready to make a meaningful impact at the intersection of leadership, education, and healthcare? Step into this role and start your next exciting chapter with Stanford Medicine!

The Executive Director for GME plays a crucial role in advancing and managing Graduate Medical Education (GME) programs at Stanford Medicine. Reporting directly to the Associate Dean for GME and Designated Institutional Official (DIO), this position serves as administrative leader in the GME office, which represents 128 residency and fellowship programs, 34 non-standard fellowships across 18 clinical departments in the School of Medicine and 1500 trainees who are employed by Stanford Health Care, yet reside in the clinical department ecosystem for their education and training.

The Executive Director is responsible for managing and providing leadership direction for all aspects of the administrative functions related to GME programs, supporting the overall quality and effectiveness of the GME programs, the strategic educational and operational goals of the institution, ensuring compliance with ACGME accreditation standards and a Collective Bargaining Agreement, and facilitating communication among program directors, program coordinators, residents, fellows, faculty, staff, union leadership and Human Resources.

What You'll Do

• Collaborates with DIO and program directors, coordinators, residents, fellows, and other key collaborators to develop GME strategy for Stanford Medicine and operationalize GME functions
• Leads, builds and maintains collaborative partnerships across SOM, SHC, SMCH, TriValley, Palo Alto Veterans Affairs, Santa Clara Valley Medical Center, and other affiliates
  Assists the DIO in implementing institutional policies and procedures related to GME accreditation and compliance
• Directs and monitors ACGME accreditation processes, including annual updates and surveys, and timely completion and submission of required documentation to maintain accreditation status
• Coordinates Clinical Learning Environment Review (CLER) visits and follow-up actions
• Leads a team of GME professionals and is responsible for creating and maintaining a work climate where employees have an elevated level of engagement

Educational Program Quality

• Coordinates and monitors evaluation processes, including annual GME and program evaluations
• Compiles and analyzes data for the Annual Institutional Review and institutional "Scorecard"
• Tracks and reports on quality metrics, including board scores and clinical performance indicators

Program Administration

• Works in partnership with Affiliate training sites and Office of General Council to oversee all master affiliation agreements
• Fluency with ACGME institutional and common program requirements inclusive of specific program requirements.
• Works closely with AD/DIO to develop and coordinate a GME communication strategy across the enterprise inclusive of organization-wide updates and focused communications on wellness, quality, DEI
• Facilitates the development and review of institutional policies and procedures
• Review and approve all new and continuing resident/fellow appointments. Validate credentials for hiring (visa and license status)
• Oversees the GME database and resident management system
• Coordinates orientation and onboarding processes for new residents and fellows
• Provides oversight over visa processes, medical licensure, and work hour compliance
• Serves as the Training Program Liaison for the SHC J1 visa program

Financial Management

• Assists in preparing and monitoring GME department operational budgets and affiliate billing processes
• Serves as primary signatory for all GME on-going operational expenses related to the trainee experience and program office, inclusive of managing stipends for travel, continuing medical education, and technology
• Authorizes and endorses all loan deferment requests

Recruiting and Matching

• Oversees the Electronic Residency Application Service (ERAS) process
• Ensures accurate completion of rank order lists for residency and fellowship programs
• Coordinates with the National Residency Matching Program (NRMP) for all matching processes

Labor Relations

• Maintains a proficient understanding of the terms and application of the Collective Bargaining Agreement
• Collaborates with Human Resources and union representatives to address issues related to the terms and conditions of employment of union membership
• Provides support and guidance to program directors and faculty on issues related to labor relations and the Collective Bargaining Agreement
• Demonstrates collaborative behaviors that facilitate open communication and problem resolution between Stanford Medicine, program leadership and the union
• Partners with Human Resources to draft and implement policies and procedures that align with the Collective Bargaining Agreement and supports a positive and productive relationship with the union
• Assists in the preparation for and may participate in collective bargaining with the union

Committee Support

• Plans and coordinates GME Committee meetings and subcommittees
• Prepares agendas, minutes, and follow-up actions for various institutional committees

Experience in administrative roles, particularly within educational or healthcare settings
Fluency with J-1, H-1b and O visas; knowledge of Department of State visa appeals and waivers
Excellent organizational, interpersonal and communication skills
Ability to thrive in a fast-paced academic medical environment
Demonstrated ability to adapt to changing regulations
Demonstrated ability to budget and make financial projections including strong analytical skills and ability to prepare meaningful reports for executive leadership
Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization
Ability to manage potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
Ability to plan, organize, motivate, mentor, direct and assess the work of others
Ability to prioritize work by making informed judgments and to develop solutions for complex problems
Excellent computer and financial modeling skills, including Microsoft Excel, as well as honed analytical skills and demonstration of consistent attention to detail
Strong knowledge of the Medicare cost report (IME and DME) for coding of IRP setting and rotation schedule management.

Education Qualifications: Master's degree in education, healthcare administration or related field

Experience Qualifications: A minimum of 10 years of progressive management experience, including at least 5 years specifically in graduate medical education administration.
Comprehensive understanding and demonstrated expertise in ACGME accreditation requirements, standards, and processes.
Experience with residency management systems (ex MedHub) preferred.

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