Temporary Supervisor's Board Assistant at County of Riverside in Riverside, California

Job Description:

ABOUT THE POSITION

The County of Riverside's Human Resources Temporary Assignment Program (TAP) seeks to fill a Temporary Supervisor's Board Assistant position to support the Board of Supervisors. This is a temporary position located in Riverside.

Incumbents will perform the full range of clerical and secretarial duties, from trainee to advanced level secretarial, social media management, marketing, and field representative responsibilities in the Board of Supervisors' Office and the Clerk of the Board's Office. Assignments are rotated frequently and require staff to be knowledgeable in county government's functions, services and operations so they can respond effectively to various inquiries. Incumbents are required to deal with sensitive and confidential information properly and must exercise the highest level of judgment and tact.

Competitive candidates will have experience in social media management, strong writing skills, and experience in marketing and customer service, and have worked in a confidential environment.

Schedule: Monday - Friday. (schedule TBD by Chief of Staff)

This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (3) of the County Management Resolution and serves at the pleasure of the individual Supervisor.

TAP Benefits:
https://rc-hr.com/temporary-medical-assignment-program-tapmap

https://issuu.com/rivcohr/docs/hr_flipbook_1-24-23_r3

EXAMPLES OF ESSENTIAL DUTIES

• Answer telephone and public counter inquiries pertaining to Board meetings and activities.

• Receive and screen a variety of visitors and telephone callers; ensure that inquiries are promptly answered or referred to appropriate sources; answer questions involving searching for and summarizing technical data, laws, policies, or procedures.

• Answer routine, difficult and hard-to-handle inquiries from all County departments and agencies and the public regarding the County.

• Provide information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required; gathers and summarize data on a wide range of subjects requiring knowledge of the functions, services and operations of County departments.

• Design or revise office forms; perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.

• Establish and maintain complex filing systems of confidential and administrative materials.

• Screen incoming correspondence and follow up to ensure that deadlines are met; arrange correspondence for the Supervisor's personal reply in order of priority with appropriate background material attached for reference.

• Initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data.

• Independently compose correspondence for a Supervisor's signature; arrange meetings for one or more Supervisors and/or staff and ensure that notifications are made, agenda prepared and distributed, and location is reserved.

• May attend meetings and conferences to assist the Supervisor in the presentation and gathering of information; make travel arrangements and lodging reservations.

• Maintain time and expense records and submit claims and time reports; relieve the Supervisor of routine office details; may take and transcribe difficult dictation in proper format.

MINIMUM QUALIFICATIONS

The minimum qualifications, skills, knowledge, and abilities are determined by the appropriate member of the Board of Supervisors, but typically include:

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test.

Experience: Two years of clerical experience, at least one year of which included preparing meeting agendas and the recording of actions and proceedings for a board of directors, commission, council, or other similar body. The non-specialized experience may be substituted for by either completion of:

18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field.

OR

360 hours of training from an accredited occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: Office practices and procedures followed to process a variety of documents and provide clerical support to the Board of Supervisors and Clerk of the Board; methods, procedures and filing systems used to record, store and retrieve Resolutions and other records of Board actions; clerical routines used to receive construction bids, process sale of school bonds, publish and set up hearing dates pertaining to activities of special districts; modern office procedures including preparing correspondence, legal notices and bid invitations.

Ability to: Compose Board of Supervisor minutes and summaries that accurately interpret actions and Board intent; compose clear and concise letters; meet the public and answer less difficult questions pertaining to Board of Supervisor procedures or status.

SUPPLEMENTAL INFORMATION
The closing date and time for this position
Friday 11/8/24 5:00 PM Pacific Time

For specific questions regarding this position, please contact Joseph Miller at
josephmiller@rivco.org

________________________________________________________________________________________

APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.

MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here.

MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employee's Retirement System (CalPERS).

• Tier I - Applicable to employees hired prior to 08/23/2012. Formula is 3% @ 60. Employee contribution is 8%.

• Tier II - Applicable to employees hired on or after 08/23/2012 through 12/31/2012. Formula is 2% @ 60. Employee contribution is 7%.

• Tier III - Applicable to new CalPERS membership hired on or after 01/01/2013 as a result of Public Employees' Pension Reform Act of 2013 (PEPRA). Effective July 1, 2023, the employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.

Note: This summary is for general information purposes only. If you have prior service credit with another agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement Tier you would be eligible. CalPERS is governed by the Public Employee's Retirement Law and the Alternate Retirement Program provision in the Government Code, together referred to as the Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.

ANNUAL LEAVE ACCRUAL (Bi-Weekly Accrual): 10.46 Hours per pay period. Maximum Annual Leave accumulation is 1,800 hours.

HOLIDAYS: Normally 12 paid holidays per year.

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).

BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.