Sr. Facilities Manager at Stanford University in STANFORD, California

Job Description:

Sr. Facilities Manager🔍University Libraries, Stanford, California, United States📁Facilities📅Sep 27, 2024 Post Date📅104744 Requisition #

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant.Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.We seek a team member who is ready to share their skills and perspectives.

About the Position:

Stanford Libraries is seeking a full-time Senior Facilities Manager.Reporting to the Senior Associate Director of Facilities, this position will directly manage a team of 4 - 5 full-time staff; oversee the entirety of the Libraries' mailroom services operations; support other Libraries departments in the planning and implementation of collection moves, relocations, and removal, both within the organization as well as to/from external entities (including international); and perform facilities project management, leading medium to large facilities projects through Stanford University's full project delivery process from initial concept and scope definition through planning, execution, monitoring, and project close.

Library facilities support multiple space use types, including academic library and patron-study spaces; secure collections storage (monitored via alarm and video surveillance 24x7); archival processing; physical, digital, and multimedia preservation labs; high-density, cold storage preservation facilities; academic and administrative offices; and warehouse-like storage spaces.

Buildings are located both on campus and off campus, including locations in Redwood City, Livermore, Newark, and Monterey.Facility locations are subject to change based on the needs of Stanford Libraries.

Core Duties:

Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to staff and coordinating with staff, subcontractors, and/or vendors; coaching lower level managerial staff; overseeing staffing and performance evaluation of assigned staff; contributing to department or division staffing needs forecast.

Clarify and resolve problems spanning multiple areas or technical fields, oversee or develop programs and projects within assigned scope, execute communication plan and facilitate discussions and negotiations to drive recommendations and consensus.

Manage and/or develop budget for area of responsibility and estimate requirements for resources, including staffing, maintenance, materials, contracts, and time required to complete projects.

Manage ongoing service contracts as applicable.

Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.

Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience:

·Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).Relevant experience may include managing projects of moderate size/complexity.

Minimum Knowledge, Skills and Abilities:

Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.

Demonstrated ability to work and communicate effectively with others, build relationships, and engage and influence cross-functional teams.

Demonstrated experience managing service contracts.

Demonstrated experience developing and managing budgets.

Demonstrated experience planning, developing, and implementing programs and delivering projects.

Ability to interpret planning specifications, documents, working drawings, and related reports.

Demonstrated ability to practice sound judgment, juggle multiple priorities, and follow up on issues proactively.

Certifications and Licenses:

·Valid California Non-commercial Driver's License

Physical Requirements:

Frequently stand/walk, seated, perform desk-based computer tasks, use a telephone, lift/carry/push/pull objects that weigh up to 10 pounds.

·Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, lift/carry/push/pull objects that weigh up to 20 pounds.

·Rarely, kneel/crawl, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

·Ability to maintain a California Non-commercial Class license and drive day or night.

Auditory acuity with ability to hear horns and bells.

Visual acuity with ability to determine colors for finishes.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

·Requires 24-hour response availability seven days per week for emergency situations.

·May be exposed to noise > 80dB TWA.

·May work at heights 4 - 10 ft.

Work Standards:

·Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.

·Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

·Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

·Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The expected pay range for this position is $143,719-$160,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

●Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.

●A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

●A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.

●Discovery and fun. Stroll through historic sculptures, trails, and museums.

●Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Additional Information

• Schedule: Full-time


• Job Code: 4362


• Employee Status: Regular


• Grade: J


• Requisition ID: 104744


• Work Arrangement : On Site

Apply Now