Communications Specialist - Business Affairs at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

01447W

Position Title:

Communications Specialist - Business Affairs

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

981000 Business Affairs

Unit Mission Statement:

The mission of Business Affairs is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, we maintain a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.

Position Summary:

The Communications Specialist serves supply chain services, the office of the university architect, finance &operational analytics, the real estate foundation, and facilities management in Business Affairs by developing and implementing a comprehensive communications strategy for the units. This role is responsible for advancing the division's brand and reputation, enhancing its visibility across the university, and managing both internal and external communications. The Communications Specialist will provide critical public relations support, particularly in last-minute division/department-specific situations, ensuring that the division's messaging aligns with the university's broader communication goals.Responsibilities include but are not limited to:

• Manage website content for the assigned departments.


• Proactively anticipate and address public relations needs across several departments within Business Affairs.


• Collaborate closely with senior leadership and the Associate Director of Marketing and Communication for Auxiliary Services to develop and execute robust communication and marketing plans highlighting the division's positive impact on the university community.


• Contribute to the social media strategy, optimizing website content, and developing communications that resonate with diverse audiences.


• Advertise and support events on behalf of Business Affairs departments; organize and plan these events as needed.

Conditions of Employment:

• This position requires additional hours that are beyond the typical work week, to include occasional overnight and weekend work as needed to meet the business needs of the operation.


• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• Bachelor's degree OR an equivalent combination of education, training, and/or experience.


• Experience (typically, 2-4 years of experience,) providing direction for communications initiatives and/or public relations work.


• Experience producing thoughtful and compelling messages for web, print, and social applications.


• Prior experience in web design and using a content management system to manage a website.


• Exceptional written and verbal communication skills and the demonstrated ability to effectively work with diverse stakeholders.


• Demonstrated ability to manage multiple and often conflicting deadlines and projects.


• Strong computer proficiency with various software applications (specifically MS Word, Excel, and PowerPoint).

Preferred Qualifications:

• Experience maintaining a website in the government, higher education, or non-profit sector.


• Experience with web-based email applications and additional communication tools.


• Demonstrated ability to lead and manage a multi-faceted communications program, including publication support, internal and external communications flow, and event management.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $52,000, commensurate with experience.

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U08

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/04/2024

Review Begin Date:

12/02/2024

Job Close Date:

12/02/2024

Open Until Filled:

No

Special Application Instructions:

For full consideration, please review:


As part of your application for the Communications Specialist position, we request that you provide a writing sample that demonstrate your skills and experience in communications. Please submit your materials in PDF format to ensure proper formatting. We look forward to reviewing your submissions!

• Writing Samples: Submit 2 samples of your written work (no more than 500 words). These can include articles, press releases, social media content, or any other relevant materials that showcase your ability to communicate effectively across various platforms.


• Context: For each sample, provide a brief description of the project, your role, and the intended audience. This will help us understand the context and impact of your work.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary is an Equal Opportunity/Affirmative Action/Equal Access employer and actively encourages applications from minorities, women, disabled persons and veterans.

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