Executive Assistant at Thermo Fisher Scientific in Waltham, Massachusetts

Job Description:

Work Schedule

First Shift (Days)



Environmental Conditions

Office



Job Description



As an Executive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the HR Regions team, VPHR, APAC/LATAM, VPHR, EMEA, VPHR, US & Canada.


What Will You Do?


• Ensure team of VP's are organized through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi city travel


• Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones


• Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests


• Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities


• Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation


• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving


• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers


• Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations


• Manage expense reporting, process vendor invoices, and support annual budget processes


• Attend meetings and prepare minutes as requested


• Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business


• Maintain confidential files and records


• Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances


• Occasional travel coordination support after hours and on weekends


How Will You Get Here?


• High school diploma


• 5+ years of executive assistant experience in a professional office environment, large organization preferred


• Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions


• Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines


• Excellent written and verbal communication skills. Infallible proof reading and spelling


• Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information


• Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" attitude


• Extensive international travel management with VISA administration experience


• Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio


• Experience with Concur or other expense systems helpful.