Pre Award Administrator at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Pre Award Administrator

The Department of Medicine-Research Administration at the University of Pittsburgh is seeking a qualified Pre-Award Grant Administrator. This senior level pre-award administrator position provides pre-award support to Principal Investigators seeking funding through a variety of federal agencies and non-federal organization. This position is responsible for directing the activities of grant accountants as it relates to pre-award activities. This position will also be responsible for oversight and execution of pre-award activities across multiple divisions in an academic and clinical department.

Job Summary

Prepares and submits moderately complex grant, contract, and budget proposals. Drafts and negotiates contractual arrangements, procurement proposals, subcontracts, and budgets. Conducts complex cost analyses and oversees invoice processing; analyzes financial documentation and reviews routine reports. Monitors grants, budgets, and contractual arrangements and prepares moderately complex pre-award applications and reports. Provides policy and procedural interpretation and resolves complex issues.

Essential Functions

Responsibilities include:

• reviewing and preparing research proposals
• review of agency guidelines, development of budgets, preparation of agency-specific forms, and processing of proposals through the Office of Research
• providing analytical support in the review of grant and contract proposals
• acting as a liaison between PI, Office of Research, and funding agency
• assisting in the development of policies, procedures, and methods to handle unusual or complex situations

Prior University experience in the management of research funds is required.

Physical Effort

This position requires the use of computer equipment and must be available during business hours. Some on-campus meetings and/or trainings may be required. This is mostly a sedentary position with minimal physical effort.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Specialist III (Pre-Award)

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday 8:30 a.m. - 5:00 p.m.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI255449795

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