Administrative & Fiscal Coordinator at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

01453W

Position Title:

Administrative & Fiscal Coordinator

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

221100 Center for Student Diversity

Unit Mission Statement:

Through community building, programming and use of data the Planning, Strategy & Integrative practices team help students seamlessly integrate into the campus community and make the most of all W&M has to offer.

Position Summary:

The Administrative Coordinator is responsible for supporting the Assistant VP (AVP) for Planning, Strategy & Integrative Practices (PSI) thematic area, including, Center for Student Diversity (CSD) and the Office of First-Generation Student Engagement (FGSE). Duties include but are not limited to:

• Track spending and budgets for the AVP and two of the units under the umbrella of PSI which includes the above-mentioned CSD, and FGSE offices.


• Process, track, and reconcile, transactions such as paperwork involved with student grant funding, travel documents, etc. for the CSD.


• Manage the thematic area computer inventory, office mail, available office supplies, and the office calendar/events calendar.


• Schedule meetings, reserve rooms, prepare materials and provide other administrative assistance needed for the CSD and AVP for Planning, Strategy & Integrative practices.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High school graduate or equivalent.


• Experience with financial transactions such as experience with purchasing and reconciliation.


• Working knowledge of general office practices and procedures, including customer service techniques and etiquette.


• Experience with Microsoft Office (Word, Excel, Outlook).


• Demonstrated strong communication skills (verbal and written,) and customer service skills.

Preferred Qualifications:

• Experience working in higher education.


• Experience with W&M or state financial operations, bill paying, and purchasing.


• Experience working with college students and/or conference operations.

Is the position remote work eligible?:

Not eligible

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $44,000 commensurate with experience.

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/19/2024

Open Until Filled:

Yes

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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