Administrative and Fiscal Coordinator (A&S Dean's Office) at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

01331W

Position Title:

Administrative and Fiscal Coordinator (A&S Dean's Office)

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

3K1100 Dean of Arts & Sciences Office

Unit Mission Statement:

Under the leadership of the Dean, the office of the Dean of the Faculty of Arts & Sciences provides a voice for the Faculty of Arts & Sciences; strives to meet the needs of individual departments and programs; promotes excellence across Arts & Sciences as a whole; and represents the priorities of Arts & Sciences to the larger university community. In addition to the Dean of the Faculty, the Dean's Office also has four deans who are responsible for day-to-day management of the graduate and undergraduate programs and who serve as the primary administrative liaisons to assigned departments and programs.

Position Summary:

The Faculty of Arts & Sciences invites qualified applications for an exciting opportunity to support administrative continuity across the division. The Administrative & Fiscal Coordinator plays a key role in providing critical interim support for departments and programs impacted by staff vacancies and extended absences, in addition to coordinating ongoing training opportunities and providing onboarding/orientation of new administrative staff across A&S. In this field-based role, the incumbent will leverage their knowledge and expertise in general administration and fiscal management to develop effective training strategies that support the needs of administrators across A&S.


Under the supervision of the Associate Director, Finance & Administration, this position supports a broad range of administrative and financial needs to include faculty support. Primary areas of support include:

• Administrative and faculty personnel services.


• Fiscal administration and management of department indexes.


• Facilitating processing of transactions and procurement of equipment and services.


• Liaising with multiple units on campus such as Accounts Payable, Human Resources, Procurement, the Office of Sponsored Programs, and Student Financial Aid.


• Communications and technological support.


• Facilitating student hiring processes.

*The Dean's Office will hire two candidates for this position.
Conditions of Employment:

• Occasional evening and weekend work may be required, for example, during graduation, homecoming, lectures, special events, etc.


• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High School graduate or equivalent.


• Experience with general office practices and procedures, including customer-service techniques and etiquette.


• Working knowledge of fiscal administration and general accounting practices.


• Working knowledge of procurement and purchasing policies, procedures, and practices.


• Working knowledge of general employment/hiring practices and procedures.


• Demonstrated proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.


• Demonstrated ability to effectively work with productivity systems and applications in the areas of funds management and procurement.


• Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.


• Demonstrated ability to balance competing priorities.


• Demonstrated ability to communicate effectively, orally and in writing, and interact professionally with a diverse population of faculty, staff, and students.

Preferred Qualifications:

• Bachelor's Degree from an accredited institution or an equivalent combination of training, education and/or experience.


• Experience working in higher education.


• Experience leading individual or group training.


• Experience with productivity systems and applications such as Banner, Qlik, buyW&M, Workday, and Chrome River.


• Experience with fiscal administration to include tracking expenditures.


• Experience with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.).

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $46,000, commensurate with experience

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/08/2024

Review Begin Date:

11/19/2024

Open Until Filled:

Yes

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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