Office Coordinator at Insight Global in Santa Clara, California

Job Description:

Insight Global is seeking an Office Coordinator to oversee the operations of our offices located in Santa Clara. In this role, you will serve as the main point of contact for all office-related needs, such as managing vendors, coordinating internal and external office events, and working closely with property management.

This candidate will also focus on creating a positive workplace environment by carefully assessing the unique needs and preferences of the office. The ideal candidate will have experience as an office manager or coordinator, capable of managing a mid-sized office, being extremely proactive, and comfortable working with a global team.

Responsibilities:

• Welcome incoming guests, being the main POC for external visitors.
• Troubleshoot basic IT-related issues (e.g., Zoom, conference rooms)
• Work directly with our vendors
• Coordinate in-office activities, including daily lunches, meetings, conference room scheduling, IT setup, cleaning, etc.
• Handle office finances (credit card reconciliation, invoice payments, expense tracking)

Qualifications:

• 3+ years of experience as an Office Manager or Office Coordinator
• Experience with G Suite and Slack
• Proficiency in spreadsheet management and documentation
• Proactive problem-solving skills and a growth mindset
• Takes ownership and accountability for office space and operations
• High level of professionalism

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