We are seeking a highly organized and proactive Executive Administrative Assistant to join our team in Birmingham, MI. The ideal candidate will be responsible for supporting the day-to-day administrative operations of our family office, managing administrative tasks, and ensuring smooth communication and scheduling. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently.
Responsibilities:
Manage and maintain executives' schedules, appointments, and travel arrangements.
Coordinate and organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
Arrange travel itineraries, including flights, accommodations, and ground transportation.
Handle incoming and outgoing communications on behalf of executives.
Maintain office systems, including data management and filing.
Prepare reports, presentations, and briefs.
Assist with event planning and coordination.
Provide general administrative support to ensure efficient operation of the office.
Handle sensitive information in a confidential manner.
Order lunches for office meetings and events, ensuring that all dietary preferences and restrictions are accommodated.
Qualifications:
Proven experience as an administrative assistant or office admin administrator.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.
Knowledge of office management systems and procedures.
Bachelor's degree preferred.
Additional Skills:
Experience in managing travel arrangements, meeting coordination, and ordering lunches.
Benefits:
Competitive salary with medical, dental, vision, and life insurance.
Paid Time Off (PTO)
Opportunities for professional development and career advancement.
About KMI Family Ventures:
KMI Family Ventures is a dynamic, multi-generational investment firm with a diverse portfolio spanning numerous industries. We pride ourselves on our ability to identify and nurture innovative companies that demonstrate strong growth potential and align with our long-term vision. Our portfolio includes investments in sectors such as technology, insurance, real estate, and finance. With a hands-on approach, we provide not just capital, but also strategic guidance, industry connections, and operational expertise to help our portfolio companies thrive in an ever-evolving business landscape.