(Primarily a remote role, with a minimum of one day in office on Tuesdays for team collaboration)
#1 Requirement - Construction and/or Facility Procurement - please demonstrate this on your resume to be considered.
Job Summary
Our private higher education institution's Finance Division - Business Services is seeking a strategic-minded and experienced Procurement Specialist. This role is essential in executing operational procurement activities, with a focus on construction and facility management procurement (MUST-HAVE). The Procurement Specialist will act as a key link between departments and suppliers, ensuring seamless operations to support institutional needs and expectations.
Key Responsibilities
Procurement Activities: Handle procurement across various categories, including construction materials, equipment, and facility management services. Understand the general procurement process and e-procurement systems.
Stakeholder Collaboration: Partner with internal departments, including project managers and facility management, to address procurement needs.
Request Management: Review and approve procurement requests, transactions, and activities. Engage with suppliers to ensure accuracy, compliance, and value.
RFx Management: Lead and manage RFx events, ensuring fair competition, timeliness, and process integrity. Prepare documentation, scoring, and cost analysis.
Contract Management: Oversee contract review, redlining, and drafting. Construct statements of work and ensure agreements meet institutional requirements.
Supplier Negotiations: Negotiate pricing and business terms using market intelligence and benchmarks. Solicit competitive quotes when possible.
Compliance and Communication: Ensure compliance with policies and procedures. Advise faculty and staff on requirements and best practices.
Problem Solving: Address non-standard requests and policy deviations. Conduct research for effective solutions.
Collaboration and Support: Work with the Strategic Sourcing team and provide backup support to peers. Promote an inclusive and collaborative environment.
Required Qualifications
Bachelor's degree or equivalent experience.
3 years of procurement experience.
Knowledge of procurement regulations, processes, and practices
Proficiency in analyzing supplier proposals and basic cost analyses.
Experience with ERP systems (e.g., Workday, Oracle/SAP, Jaggaer)
Foundational understanding of procurement agreements
Preferred Qualifications
Bachelor's Degree in Business
5+ years of procurement experience in higher education
Proven track record in conducting RFx events and successful negotiations
Advanced proficiency with relevant software systems and tools (e.g., Workday, Jaggaer, Microsoft Office)
High-level experience in procurement for construction and facilities management.