The Billing Coordinator will be responsible for the complete processing of monthly billings for their assigned team and the submission of both electronic and non-electronic invoices ensuring compliance with client billing guidelines. The Billing Coordinator will be required to assist the Collections department regarding invoicing and client communication.
ESSENTIAL FUNCTIONS
Run conflict checks
Open new files in the accounting system
Run WIP reports and pre-bills, distribute monthly
Perform narrative and numeric adjustments to all pre-bills
Finalize pre-bills in the accounting system and submit for electronic or non-electronic payment
Rectify all electronic bill-related rejections, ensure full submission of all invoices on a monthly basis
Assist the CFO, Billing Coordinators, and Collections Department as needed
Additional duties as assigned by the CFO
KNOWLEDGE, SKILLS AND ABILITIES
Prior experience with legal billing and legal electronic billing required
Exercise confidentiality and discretion when handling sensitive data, information, and situations
Must be detail-oriented and have the ability to work well within a deadline-driven environment
Top-notch organizational skills with the ability to manage competing demands and priorities
Ability to extract, compile, and analyze data for management reporting
Ability to work autonomously and within a team environment
Must be able to exercise excellent judgment and know when to consult with appropriate individuals
Ability to communicate concisely and professionally at all times
Positive personality, "can-do" attitude, and professional demeanor
Proficiency in Microsoft Office required (Excel, Word, and Outlook). Ability to use Excel to sort, filter, and analyze data is required
EDUCATION AND EXPERIENCE
College degree preferred
FIVE plus years of billing experience in a legal or professional services firm
Knowledge of Aderant legal billing software preferred
BENEFITS
Medical, dental and vision insurance
Employer-paid life, short term and long term disability insurance
401(k) plan with employer match
Voluntary Short Term Disability, Life, AD&D, Group Accident, Hospital Indemnity, Critical Illness Insurance