We are looking for a highly organized, proactive, and responsive Senior Executive Assistant to support the President and COO. Strong communication skills and the ability to manage high-priority requests in a dynamic environment are crucial.
Duties
Deliver timely and effective administrative support to the President and COO, including managing their calendar, scheduling appointments, and arranging travel, ensuring all tasks are completed efficiently.
Act as a gatekeeper by prioritizing incoming communications (emails, phone calls, etc.) and quickly addressing urgent requests while keeping the executive informed of any critical matters.
Organize and facilitate executive meetings by preparing agendas, materials, and taking comprehensive minutes, with prompt follow-up on any action items.
Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism.
Draft, prepare, and revise documents, presentations, and reports for the President and COO, often under tight deadlines.
Assist in managing and tracking significant projects, ensuring timely completion of deadlines and follow-up actions.
Serve as a liaison with internal and external stakeholders to promote smooth communication and expedite issue resolution.
Oversee and reconcile both corporate and personal accounts, working closely with the finance and accounting teams.
Create visually engaging and data-driven presentations in PowerPoint, utilizing graphic design skills to improve clarity and effectiveness.
Manage personal tasks and special projects for the President and COO
Requirements
A bachelor's degree in business administration, communications, or a related field is preferred.
At least 8 years of experience supporting C-suite executives, ideally within a family office, financial services, or high-demand setting.
Strong proficiency in the Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Zoom, WhatsApp).
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We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.