We are currently seeking a highly organized and motivated Administrative Assistant to work for a professional office in the Vinings area. This role plays a critical part in providing essential administrative support to this expanding office. The successful candidate will be responsible for a wide range of tasks that contribute to the smooth functioning of our client's office operations.
Key Responsibilities:
Document Preparation: Create and produce a variety of documents including correspondence, reports, and other essential documentation. Ensure accuracy and attention to detail in all written materials.
File Management: Efficiently maintain and organize documents in both physical and digital formats. Track suspense files to ensure timely follow-up and completion of tasks.
Communication Handling: Manage facsimile transmissions, photocopying, and ensure proper sending and receiving of documents. Provide reliable and professional telephone support as needed.
Meeting Support: Record comprehensive and accurate meeting minutes during various office meetings. Help facilitate effective communication and documentation.
Travel Arrangements: Assist in making travel arrangements for team members. Coordinate flights, accommodations, and transportation to ensure seamless business travel experiences.
Inventory Management: Monitor and maintain inventory levels of office supplies. Place orders for supplies as needed, ensuring the availability of essential items.
Qualifications:
Experience: 2+ years of experience as an administrative assistant or similar role. Familiarity with office software and equipment is essential.
Education: Undergraduate degree preferred
Organization Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Attention to Detail: Meticulous attention to detail to ensure accuracy in documentation and correspondence.
Communication: Excellent written and verbal communication skills.
Technical Proficiency: Proficient in using office software (Microsoft Office Suite) and handling office equipment (fax machines, photocopiers, etc.).
Team Player: Ability to work collaboratively within a team environment, demonstrating flexibility and a positive attitude.
Problem-Solving: Aptitude for identifying challenges and finding effective solutions.
Professionalism: Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.